Training & Records Coordinator, Nuclear

Description

• Hosts routine meetings with Operations to maintain pulse on archiving needs
• Arranges and makes notifications of appointments and travel reservations/arrangements.
• Archives training records
• Assigns training and ensures staff is trained accordingly
• May take dictation and transcribe notes for letters, memos, or reports.
• Prepares materials in final form from very rough and involved drafts which may utilize frequent use of technical terminology and which combine materials from several sources.
• Interfaces with other Administrative Assistants to share or coordinate workload.
• Answers mail and inquiries on own initiative, follows up with other departments to ensure that requests are carried out.
• Work closely with QA management in preparation of nuclear audits and support as needed
• Assists with all auditable project documents, training records, CAP Records, etc. as needed
• Maintains tracking tool/list for each project of records and when they were archived
• Checks and processes expense reports.
• Support Project Directors with employee outings
• Monitors training revisions and works with Operations to determine additional training needs
• Work with the Project(s) and Finance to open project charge codes
• Identify staff with missing or delinquent training
• Works closely with Operations to identify record retention needs
• Nuclear Training Coordinator – Work with Operations on training needs and ensure that staff is trained accordingly.
• Arrange luncheons and events
• Support Project Directors with Contract Initiations
• Maintains tracking tool
• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Works closely with Operations to identify training needs
• Plans layout of complex reports and statistical tables.
• Assembles and analyzes information, prepares reports, manuals, agendas, correspondence and memoranda.
• Greet visitors and assist them in the office
• Nuclear Records Coordination
• Schedule meetings, create/maintain various reports, create/compile presentation material, follow-up, and send memorandums as needed
• Coordinates activities across departments.
• Work with HR and IT and assist with employee onboarding and offboarding activities for the office.
• Performs advanced clerical and administrative support duties for Executive-level management.

Requirements

• Assignments generally involve work of a confidential nature and require knowledge of the practices and procedures of the function, company products, policies, and programs.
• Experience: 4 years of prior related experience preferred. Requires working knowledge of commonly used PC applications such as word processing, spreadsheets, and databases.
• Proficiency with Microsoft Office – Word, PowerPoint, Outlook, and Excel required
• Level Specific Responsibilities: Under general supervision and acting on own initiative, performs advanced secretarial, clerical, and administrative duties for Executive-level management. Possesses extensive knowledge of office practices and procedures. Possesses and displays the ability to apply techniques, procedures and criteria in carrying out a wide variety of related clerical and administrative tasks for executive management.
• Education: High school diploma or equivalent and advanced secretarial training.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance