Business Development Coordinator

Description

• Design and implement filing systems that ensure easy retrieval of critical business development information
• Work with delivery teams to ensure proper hand-off of new business
• Serve as the primary administrator for CRM systems used by the business development team
• Prepare comprehensive meeting materials including agendas, handouts, and presentation decks
• Create custom reports and dashboards to track relationship development progress
• Create, organize, and maintain comprehensive program documentation
• Coordinate all aspects of business development programs from initiation to completion, including creating and maintaining detailed timelines, action plans, and milestone tracking
• Take detailed notes during meetings and distribute action items to relevant stakeholders
• Monitor program activities against established schedules and alert management of potential delays or issues
• Train team members on proper CRM usage and documentation standards
• Liaise between the business development team and other departments (marketing, product, operations)
• Track business development participation in industry events, conferences, and networking opportunities
• Create and maintain program dashboards to visualize progress and identify areas requiring attention
• Develop and implement standardized processes to improve program efficiency and effectiveness
• Coordinate with marketing on lead-generation materials
• Facilitate workflow between cross-functional teams to ensure seamless program execution
• Gather feedback from various departments to improve business development processes
• Ensure accurate and timely documentation of all partner interactions, opportunities, and pipeline information
• Draft and distribute internal communications about business development initiatives, successes, and updates
• Develop and maintain communication schedules to ensure regular updates to all stakeholders
• Make an impact day-to-day with your skills and expertise, strengthening that relationship with our clients and team
• Manage version control for all program-related documents and ensure team access to current materials
• Compile and synthesize program data from multiple sources for inclusion in reports and presentations
• Identify and implement process improvements to maximize CRM effectiveness for business development purposes
• Plan and coordinate all logistics for business development meetings including scheduling, room reservations, technology setup, and catering
• Ensure that all program deliverables meet quality standards and align with strategic objectives

Requirements

• AEC industry knowledge (preferred)
• Associate’s degree
• CRM experience (preferred)
• The ability to communicate professionally with customers and team members
• A minimum of five years of experience in business development, proposal writing, or marketing
• A background in engineering, construction, or manufacturing
• Bachelor’s degree (preferred)
• Experience with Microsoft Suite

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance