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Receptionist
Perkins&Will
Front‑desk professional managing visitor greeting, calls, admin support, and office coordination.
9d ago
$49,600 - $63,300
Expert & Leadership (13+ years), Junior (1-3 years), Experienced (8-12 years)
Full Time
Chicago, IL
Office Full-Time
Company Size
2,500 Employees
Service Specialisms
Architecture
Interior Design
Urban Design
Planning
Sustainability
Landscape Architecture
Engineering
Consulting
Sector Specialisms
Academic Medical Centers
Academic Research
Ambulatory Care
Aquatics
Arenas
Athletic Sports Performance
Aviation
Behavioral Health
Role
What you would be doing
reception management
visitor greeting
appointment scheduling
administrative support
travel coordination
inquiry response
- Ordering and setting up lunches for our client and staff.
- Provide administrative support to various departments, including document preparation, data entry, and shipping/courier.
- On occasion, coordinate and arrange travel accommodations and itineraries as required.
- Collaborate with other administrative staff to ensure efficient operations and provide support as needed.
- Follow company procedures for security, health, and safety to maintain a safe working environment.
- Stay updated on company policies, procedures, and upcoming events to provide accurate information to visitors and employees.
- Greet and welcome visitors with a friendly and professional demeanor, ensuring a positive first impression of Perkins&Will.
- Manage the reception area, ensuring it is clean, organized, and presentable at all times.
- Respond to inquiries from clients, customers, and employees, providing accurate information or routing them to the appropriate resources.
- Answer and direct incoming phone calls to the appropriate individuals or departments, promptly and courteously.
- Adhere to professional and ethical standards, maintaining confidentiality of sensitive information.
- Assist with scheduling appointments, meetings, and conference room reservations.
What you bring
microsoft office
communication
problem solving
customer service
receptionist
dependable
- Excellent verbal and written communication skills, with the ability to interact professionally with individuals at all levels.
- Dependable, punctual, and committed to maintaining confidentiality.
- Proficient computer skills, including experience with Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and multitasking abilities, with exceptional attention to detail.
- Ability to remain calm and composed in stressful situations, demonstrating problem-solving skills.
- Demonstrated ability to handle a high volume of calls and inquiries in a courteous and efficient manner.
- Proven experience as a receptionist, front desk representative, or in a similar customer-facing role is preferred.
- Ability to work independently as well as in a team environment.
- Professional appearance and demeanor, with excellent telephone etiquette.
- Positive attitude and a customer service-oriented mindset.
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Training + DevelopmentInformation not given or found
Interview process
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People also searched
Company
Overview
Founded in 1935
Year Established
The company has been shaping the built environment for over eight decades.
- Known for its collaborative approach, the firm combines diverse expertise in architecture, urban design, and planning.
- Their work spans across sectors, with standout projects in education, healthcare, and commercial spaces.
- The firm's design philosophy prioritizes sustainable, innovative, and context-sensitive solutions.
- Notable projects include cutting-edge educational facilities, large-scale urban redevelopment plans, and transformative civic buildings.
- With offices in major cities globally, Perkins&Will is recognized for its impact on the modern urban landscape.
- The firm has earned a reputation for blending bold design with functionality and a keen attention to community needs.
- Collaboration: We work together to create spaces that make life better for people, communities, and the planet.
- Innovation: We embrace innovation and invest in research and technology to create forward-thinking solutions.
- Integrity: We operate with honesty and transparency, holding ourselves accountable to the highest ethical standards.
- Sustainability: We prioritize sustainable design and operations, creating lasting positive impact on the environment.
- Design Excellence: We deliver quality, innovative design that enhances the human experience and the built environment.
- Commitment to Client Success: We listen, understand, and work collaboratively to achieve our clients' goals.
2030
Net Zero Goal
Targeting carbon neutrality across operations and projects.
50%
Carbon Reduction
Committed to reducing the embodied carbon of projects.
- Incorporate sustainable design principles in every project, ensuring long-term positive environmental impact.
- Aiming to eliminate all waste from landfills through smart material management and recycling practices.
- Focus on designing energy-efficient buildings with reduced carbon footprints.
- A significant percentage of projects are designed to meet or exceed LEED standards.
40% Global Workforce
Gender Diversity
Women make up 40% of the global workforce, reflecting significant strides in gender equality.
30% Leadership Roles
Gender Representation
Women hold 30% of leadership positions, indicating progress toward equitable representation in decision-making roles.
- Focus on recruiting diverse talent across various demographics including gender, race, and background.
- Striving for a leadership team that reflects diverse perspectives with measurable goals.
- Employee Resource Groups (ERGs) established to foster inclusion and create a sense of community among diverse employees.
- Regular training and resources provided to staff to enhance inclusivity and awareness across all levels.
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