Collaborate on office-wide communications, newsletters, and internal events that strengthen culture and brand.
Partner with the Office Manager and studio coordinators to plan leadership meetings, studio events, and client gatherings.
Act as a thoughtful gatekeeper between staff and the Managing Directors, balancing accessibility with time and priority management.
Help reframe short-term requests through the lens of long-term studio goals, connecting back to Gensler’s mission and values.
Manage expense reports for both Managing Directors, ensuring accuracy and timely submission.
Manage dynamic calendars for both Managing Directors, anticipate conflicts, and adjust with discretion and diplomacy.
Support marketing and storytelling efforts by coordinating content, photography, and thought leadership posts.
Create and refine presentation decks, internal updates, and executive communications that reflect the Gensler brand and level of excellence.
Support the Managing Directors in tracking expenses, managing invoices, and compiling financial projections or summaries when needed.
Maintain tracking systems for pursuits and active leads, ensuring visibility into business development efforts.
Track key initiatives, priorities, and commitments across business development, project work, and internal leadership.
Coordinate leadership meetings, plan agendas, and synthesize outcomes into clear follow-up actions.
Coordinate Managing Director travel, including detailed itineraries, reservations, and contingency planning.
Anticipate roadblocks, identify what needs attention before it becomes urgent, and recommend solutions.
Prepare notes for Managing Director and leadership meetings
Help prepare and edit materials for leadership speaking engagements, community events, and client-facing presentations.
Maintain organized files for projects, business development, and leadership communications.
Design and produce visuals in PowerPoint and Adobe InDesign.
Assist with drafting client communications, proposals, and presentations.
Take minimal direction and independently move tasks forward with accuracy, polish, and strong follow-through.
Help monitor proposals and project pipelines to inform quarterly forecasting and leadership planning.
Develop and support social media content creation to extend the office’s and Managing Directors’ presence, including post planning, copywriting, and asset coordination.
Requirements
bachelor's
5-10 years
microsoft office
adobe indesign
communication
design sensibility
Bachelor’s degree preferred, but passion, initiative, and curiosity are most important.
Excellent communication skills, both written and visual; confident working across all levels of a firm.
Skilled at juggling multiple priorities while maintaining composure and attention to detail.
Highly organized, resourceful, and proactive, with a knack for anticipating needs and staying several steps ahead.
5 to 10 years of experience supporting executives or creative leaders, ideally in architecture, design, or related creative industries.
Professional, positive, and approachable presence that reflects the tone and culture of Gensler Silicon Valley.
Strong business and design sensibility with proficiency in Microsoft Office and Adobe InDesign (experience with Notion, Miro, or similar tools is a plus).
Benefits
The base salary will be estimated between $85,000-$110,000 plus bonuses and benefits and contingent on relevant experience.
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
1965
Year Established
The company was founded in 1965, marking its roots as a global design and architecture firm.
Committed to creating impactful environments through design and architecture.
Operates at the intersection of architecture, design, and strategy to shape inspiring spaces worldwide.
Renowned for its collaborative approach, delivering innovative solutions across industries.
Known for transforming cities with urban planning expertise and enhancing user experiences through interior design.
Portfolio includes high-profile commercial skyscrapers, cutting-edge residential developments, and dynamic mixed-use spaces.
A pioneer in embracing new technologies and integrating sustainable practices to create future-ready environments.
Designs for Fortune 500 companies and cultural institutions, blending functionality with aesthetic appeal.
Iconic projects include the Salesforce Tower in San Francisco and the Shanghai Tower in China.
Culture + Values
We design for people.
We collaborate with clients and communities.
We are passionate about design excellence.
We strive to innovate and think creatively.
We are committed to sustainability.
We operate with integrity and transparency.
We respect diversity and inclusion in our design process.
Environment + Sustainability
2030
Net Zero Target
The organization is committed to achieving net zero carbon emissions by this year, demonstrating a strong focus on sustainability.
Prioritize sustainable design practices in all projects.
Integrate environmental impact analysis into every phase of design.
Aim to reduce operational energy consumption in all buildings.
Help clients reduce their carbon footprints with innovative, sustainable designs.
Adhere to rigorous global sustainability standards, such as LEED and WELL certification.
Inclusion & Diversity
45% Global Workforce
Women in the Firm
The global workforce includes a significant proportion of women, reflecting the firm's commitment to diversity.
40% Leadership Team
Female Representation
The leadership team demonstrates balanced gender representation, supporting a diverse corporate culture.
Inclusive Workplace
Employee Voice
A culture of inclusivity ensures that every employee feels valued and heard.
Diversity Goals Set
Recruitment & Retention
Clear objectives are in place to promote diversity at all levels of the organization.