Bid Coordinator

Description

• Reviewing client portals to identify tenders of interest and managing the exchange of information including uploading of final documents
• Preparing briefing packs and presenting data to support specific bid milestones, such as kick-off meetings etc
• Reviewing client bid documentation and completing the bid book (requirements, compliance, deliverables etc), promoting a clear plan to drive submission delivery
• Producing high-quality written content, as required, and taking an active role in editing and formatting final proposal responses
• Compiling and presenting standard company information for bids and selection questionnaires
• Developing a complete understanding of the formal bidding process within Mott MacDonald and helping staff apply it to specific proposals
• Effectively maintaining the knowledge library and ensuring that information is up to date
• Managing proposal timetables and associated meeting schedules
• Facilitating the collection of meaningful internal and external feedback on the bidding process to support continuous improvement
• Supporting the Bid Team as required on the preparation and submission of each bid against the agreed programme
• Ensuring that the appropriate bid governance and review processes are followed.

Requirements

• Membership with the Association of Proposal Management Professionals (APMP) (Desirable)
• Knowledge of bidding best practice and an understanding of UK public sector procurement
• Practical application / understanding of basic Office 365 tools
• Able to adapt, understand and tailor approach to different stakeholders
• Excellent attention to detail and organisational skills
• Excellent written and spoken communication skills and ability to present written information in a structured, balanced, and concise way to engage others
• Experience supporting bids involving multiple technical contributors
• Excellent organisational and time management skills to manage multiple activities simultaneously and prioritise own and others’ workloads
• Basic knowledge of AI tools (e.g. Copilot)

Benefits

• We match employee pension contributions between 4.5% and 7%.
• Up to five additional days leave are provided for those with significant caring responsibilities, two of which are paid.
• Holiday entitlement increased to a minimum of 35 days after 5 years’ service.
• As an independently owned business we share the financial success of the business with all our colleagues in various ways including annual bonus schemes.
• Variety of employee saving schemes and discounts from high-street retailers.
• Access to Peppy, providing free support from menopause experts for all UK colleagues.
• A broad range of opportunities to enhance both technical and soft skills through mentoring, formal training, and self-development options.
• A variety of wellbeing support is available through our comprehensive wellbeing program, including access for you and your family.
• Our shared parental leave matches maternity leave meaning we pay up to 24 weeks at full pay.
• Primary annual professional institution subscription.
• Life assurance equal up to 4 x your basic salary, with an option to increase the level of cover to 6 x your salary.
• Ability to flex your salary to opt into a wide range of health benefits, many of which can be extended to your family too.
• Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and will writing.
• A minimum of 33-35 days holiday each year, inclusive of public holidays and dependent on level, with the ability to buy or sell leave through our flexible benefits programme.
• Private medical insurance for all UK colleagues.
• Enhanced family leave policies, including 26 weeks paid maternity and adoption leave, and two weeks paid paternity/partner leave.
• Health cash plan to support you with every day health costs and treatments.
• Our income protection scheme provides a financial benefit, as well as absence and return to work support due to long-term illness or injury.

Training + Development

Interview process

Visa Sponsorship

Security clearance