Administrative Assistant

Description

• Assist with preparing reports and maintaining documentation for financial and administrative purposes.
• Respond to internal and external inquiries related to invoices, payments, and records.
• Manage accounts payable, including vendor communications and payment tracking.
• Track and reconcile employee timecards, ensuring compliance with company policies.
• Collaborate with team members to ensure smooth workflow and task completion.
• Support general office operations, including scheduling meetings, managing correspondence, and ordering supplies.
• Perform accurate data entry and maintain organized records.
• Process, review, and verify invoices for accuracy and ensure timely payment.

Requirements

• Your choice of PPO, HSA, FSA
• Ability to prioritize tasks, meet deadlines, and work independently.
• High school diploma or equivalent; additional education in business or accounting is a plus.
• Strong organizational skills and keen attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); familiarity with accounting software is a plus
• Proven experience in an administrative or accounts payable role.

Benefits

• 401(k) with immediate matching and vesting
• Short term and long term benefits
• Employee discounts on consumer goods
• Fully comprehensive benefits packages; Medical, Dental, Vision

Training + Development

Interview process

Visa Sponsorship

Security clearance