Office Coordinator

Description

• Handle highly sensitive and confidential information with professionalism and discretion
• Provide support to the members of the leadership team, project managers, the Human Resources team, safety coordinators, and senior administrators
• Perform office support duties such as ordering field/office supplies, maintain and control inventory, processing invoices and receipts, work with property management personnel as it pertains to creating service requests for maintenance and repairs
• Answer and direct phone calls, greet visitors, read and route incoming mail, prepare outgoing mail/shipments, process expense reports, and assist with word processing and editing
• Assist administrative staff as needed
• Schedule and coordinate in-person and virtual meetings, arrange and coordinate luncheons and/or special office/staff events
• Maintain fleet vehicle records such as maintenance and service, registration, and running telematics reports

Requirements

• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, detail-oriented professional, ability to multitask a must
• Ability to handle confidential information
• Excellent verbal and written communication skills including grammar, punctuation, proofreading, spelling and telephone skills
• Proficiency with MS Office including Word and Outlook
• High School diploma or equivalent

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance