Sr. Executive Assistant

Description

• Manages registrations for conferences, seminars, and networking events, ensuring all logistics are completed in a timely and efficient manner.
• Takes on ad hoc responsibilities, such as conducting research, preparing reports and presentations, and assisting with executive decision-making processes.
• Provides comprehensive email and calendar management support to executives and department managers, as assigned, by effectively prioritizing communications and appointments, adapting schedules to shifting priorities, and communicating updates proactively.
• Manages expense reporting and reconciliation for assignees, ensuring accuracy and adherence to company policies.
• Actively manages and provides strong leadership to direct reports – including hiring, onboarding, training, performance and talent management, timekeeping and related processes, and engagement.
• Assists in the execution of key projects and initiatives, tracking deadlines, and maintaining project timelines to ensure tasks are completed on schedule.
• Organizes, coordinates, and facilitates internal and external meetings, including virtual and in-person - includes preparing agendas, arranging conference/meeting room setups, managing catering logistics to ensure professional delivery, and following up on action items post-meeting.
• Serves as a key point of contact between executives, internal teams, clients, and external partners. Manage sensitive information with discretion and professionalism.
• Manages travel – both domestic and international – for assignees by leveraging tools to secure optimal flight routes, accommodations, and transportation at the best value. Respond promptly to itinerary changes and ensure seamless travel experiences.
• Provides support to others on the administrative team, fostering a collaborative environment to handle surges in workload effectively.
• Builds and maintains strong working relationships with key stakeholders, both internal and external, ensuring alignment with the company’s vision and priorities.

Requirements

• May be required to travel up to 30% of the time.

Benefits

• Voluntary Benefits (Life, AD&D, Disability)
• Base: $90,000 - $116,000 annually, based on specific compensable factors including, but not limited to education, work experience, and geographic market.
• Health Savings Account (HSA) with a company contribution
• 401(k) retirement plan with a 7.5% company contribution
• Bonus: This role will be eligible for participation in a discretionary annual bonus program, pursuant to which an employee may be awarded a percentage of their salary based on the company’s performance and their own individual performance.
• Medical, Dental, Vision
• Time Off Programs – 22 days Paid Time Off (PTO), 9 Company Holidays, 2 Volunteer Days
• Wellness Program

Training + Development

Interview process

Visa Sponsorship

Security clearance