Office Administrator

Description

• Ensure compliance with payroll tax regulations
• Act as liaison with building management
• Process weekly payroll via ADP
• Compile and analyze financial data for R&D tax credit eligibility
• Prepare documentation for tax credit filings
• Prepare purchase orders and coordinate procurement
• Maintain employee records
• Support audits and inquiries related to R&D tax credits
• Oversee inventory tracking and maintenance parts ordering
• Provide executive-level administrative support
• Prepare financial statements and managerial reports
• Manage office tasks: scanning, printing, organizing, and ordering supplies
• Monitor cash flow and report cash position to executives

Requirements

• Strong written and verbal communication skills
• Familiarity with payroll processes and ADP software
• Experience with QuickBooks or NetSuite
• Background in R&D or start-up environments
• Bachelor’s degree in business OR Associate’s degree with 5+ years in a similar role
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with NetSuite ERP or similar systems
• Prior experience with international companies (Japan)
• 3–5 years of accounting experience (CPA preferred)

Benefits

• Opportunity for career advancement into senior administrative roles
• Accounts Payable: bill entry, vendor communication, and payment processing
• Collaborative and innovative work environment

Training + Development

Interview process

Visa Sponsorship

Security clearance