Executive Assistant

Description

• Organization & Time Management: Keeps priorities clear and systems efficient.
• Handle sensitive company and employee information with the utmost discretion.
• Prepare, review, and organize documents, correspondence, presentations, and reports for executive meetings.
• Assist in special projects such as new location openings, company events, and employee programs.
• Maintain oversight of deadlines, deliverables, and action items across departments.
• Serve as primary point of contact for executive leadership, managing calendars, scheduling meetings, and prioritizing requests.
• Support cross-functional collaboration between HR, Operations, Finance, and Marketing.
• Manage incoming communications (emails, calls, mail), ensuring timely follow-up and resolution.
• Manage certain personal matters for the executive, including scheduling personal appointments, household/vendor coordination, reservations, and travel logistics.
• Assist in planning and execution of corporate events, leadership meetings, and brand initiatives.
• Assist with personal purchases, errands, and event coordination as needed.
• Maintain organized digital and physical filing systems with a focus on efficiency and confidentiality.
• Coordinate travel arrangements, accommodations, and detailed itineraries.
• Draft, edit, and proofread correspondence, memos, and other communications.
• Prepare expense reports and ensure accurate reconciliation of corporate credit card charges.
• Maintain discretion and confidentiality regarding all personal and business affairs.

Requirements

The Executive Assistant provides high-level administrative and operational support to the Chief Business Officer ensuring seamless coordination, communication, and execution across multiple business lines and properties. This role requires exceptional organizational skills, confidentiality, professionalism, and the ability to anticipate needs in a fast-paced, entrepreneurial environment.

• Strong organizational and prioritization skills; able to manage multiple competing deadlines.
• Ability to work independently and maintain confidentiality at all times.
• Proven ability to support senior executives with high attention to detail and strong time management.
• Professional demeanor, polished communication style, and high emotional intelligence.
• Experience supporting HR and operational functions, including meeting prep, onboarding coordination, and policy tracking.
• Bachelor’s degree in Business Administration or related field preferred.
• Adaptability: Thrives in a dynamic, fast-paced corporate setting.
• Confidentiality: Exercises sound judgment in sensitive situations.
• Exhibit professionalism and sound judgment when representing The Siegel Group internally and externally.
• Minimum of 5+ years of executive administrative support experience in a corporate or multi-brand organization.
• Communication: Demonstrates professionalism and clarity in all interactions.
• Excellent written and verbal communication skills.
• Background in hospitality, retail, or property management environments.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with Paycom, SharePoint, and Adobe tools.

Benefits

Personal Assistance

Training + Development

Interview process

Visa Sponsorship

Security clearance