Operations Team Assistant – IFM Investors Portfolio

Description

• Arrange travel and accommodation, ensuring accurate records are maintained
• Prepare and format agendas, minutes, monthly reporting and distribution packs
• Assist with onboarding and offboarding processes
• Support a high-performing IFM Investors retail portfolio
• Draft, review and prepare correspondence, reports, presentations and key documents
• Maintain portfolio document management systems and ensure accurate, up-to-date filing
• Manage expense reconciliations and maintain credit card transaction registers
• Provide full administrative support to the Portfolio Support Manager and broader IFM team
• Coordinate meetings, team events, client functions and assist with conference logistics

Requirements

• Strong proficiency across Microsoft Office - Word, Excel, Outlook, PowerPoint
• Proactive, dependable and confident working with minimal supervision
• High attention to detail and accuracy in reporting and data entry
• Excellent communication and customer-service capability with all stakeholder levels
• Administration or coordination experience within a fast-paced environment
• Strong organisational skills with the ability to prioritise competing tasks

Benefits

• Permanent part-time role (3 days per week) with real work-life balance
• Join a respected global organisation with national growth opportunities
• Ideal opportunity for someone wanting a stable, flexible role while building a career in property
• Be part of a people-first, inclusive and family-friendly workplace
• Work with leaders who value growth, support and flexibility
• Genuine work-life balance with a stable 3-day-per-week role
• Join a global brand with strong training, structure and career pathways
• Certified Family Inclusive Workplace, supporting flexibility and wellbeing
• Career development pathways and structured learning support
• Industry-leading parental leave

Training + Development

Interview process

Visa Sponsorship

Security clearance