Personal Assistant

Description

• Arrange domestic and international travel, including flights, accommodations, itineraries, and special requests.
• Provide administrative support for multiple businesses, including scheduling meetings, managing correspondence, and preparing documents.
• Liaise with company executives, vendors, and external partners on behalf of the principals.
• Organize family gatherings, holidays, and special events with attention to detail and discretion.
• Manage intricate family calendars, including school schedules, extracurricular activities, and family events.
• Handle personal errands, reservations, and lifestyle management tasks.
• Handle sensitive information with the highest level of confidentiality.
• Assist with project coordination and ensure timely follow-up on action items.
• Maintain household inventory and oversee vendor relationships.
• Ensure seamless communication between household and business operations.
• Maintain professionalism in all interactions with family members, staff, and external contacts.
• Coordinate with household staff (nannies, house manager, chefs, drivers) to ensure efficient daily operations.

Requirements

• Ability to work flexible hours, including evenings and weekends as needed.
• Calm under pressure and thrives in a fast-paced environment.
• 5+ years' experience as a Personal Assistant, Executive Assistant, or similar role supporting high-net-worth individuals or complex households.
• Background in luxury hospitality or private household management.
• Highly adaptable and proactive.
• Strong problem-solving skills and ability to anticipate needs.
• Strong communication skills (written and verbal).
• Familiarity with family office operations or supporting executives with multiple businesses.
• Tech-savvy: proficient in Microsoft Office Suite, Google Workspace, and scheduling tools.
• High level of discretion and integrity.
• Exceptional organizational and multitasking skills; ability to manage competing priorities.
• Event planning experience and ability to manage large-scale logistics.
• Professional demeanor and polished communication style.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance