Executive Administrator

Description

• Coordinate and manage annual corporate calendar per the designated operating rhythm in liaison with Finance and Investor Relations
• Make all necessary travel arrangements and prepare expense reports
• Interface closely with Directors; facilitate arrangements for meetings, arrange travel, transportation and rooms, as needed
• Screen CEO phone calls and handle as appropriate
• Oversee the smooth day-to-day function of the corporate office, ensuring a well-organized, efficient, and professional work environment
• Make all necessary travel arrangements
• Maintain the CEO's calendar; carefully manage and tactfully handle necessary changes
• Partner with CEO to anticipate needs, exercise judgement, and understand business functions
• Coordinate interviews for Director candidates and high-level executive candidates; arrange travel
• Foster a positive, inclusive, and collaborative office culture
• Focus on support of the CEO’s day-to-day needs, efficiently and confidentially handling business requirements
• Support the CEO, Board of Directors, Executive Committee, Business Segments, and the company in a professional, strategic, and knowledgeable manner
• Responsible for office furniture and décor, manages vendors providing these services
• Assist the CFO with calendar and needs; carefully manage and tactfully handle necessary changes
• Support CEO with community service commitments and responsibilities
• Primary point of contact with the building management for needs, repairs, requests for the office
• Arrange for small and large meetings for the CFO and finance team, coordinate spaces, food, materials, and other needs
• Provide oversight of office supplies, equipment and monitor inventory and budget for office expenditures
• Arrange for small and large meetings for the CEO, coordinate spaces, food, materials, and other needs
• Generate, compose, prepare, and distribute CEO correspondence and reports
• Manage and oversee event planning for the corporate office
• Provide day-to-day support of other assigned executives, including the CFO

Requirements

• Skilled communicator with exceptional skills in oral and written communication
• Demonstrated track record of improving processes
• Intermediate to advanced skills utilizing Microsoft Office Suite
• Minimum of 15 years administrative or executive support experience with increased responsibility, with at least 5 years supporting C-Suite or senior executives.
• Strong knowledge and skills utilizing web conferencing and video conferencing applications
• Capable of quickly gaining working knowledge of the Company, the Board of Directors, and the business segments within Apogee Enterprises, Inc.
• Professional, friendly demeanor, flexibility with work assignments, and the ability to be a team player with co-workers in the corporate office as well as those in the business segments
• Bachelor’s degree in Business Administration, Management, or related field is desired
• Strong administrative, organizational, problem solving, time management, leadership skills, and the ability to multi-task and prioritize required
• Prefer previous leadership experience

Benefits

• Employee Stock Purchase Plan with employer match
• Tuition Reimbursement Program
• Competitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability)
• Wellness Program
• Paid Time Off (Vacation and Sick Time)
• Process Director reimbursement of expenses
• Training and Career Progression
• Incentive Plans
• Paid Holidays
• 401(k) with employer contribution and match
• Employee Assistance Program (EAP)

Training + Development

Interview process

Visa Sponsorship

Security clearance