Real estate investment trust managing, developing, and owning retail and mixed-use properties.
Admin support for property management, handling rents, tenant communications, and accounting tasks.
10 days ago ago
Junior (1-3 years)
Full Time
Ottawa, Ontario, Canada
Onsite
Company Size
306 Employees
Service Specialisms
Property leasing services
Property development
Property management
Property investment services
Property rentals
Sector Specialisms
Retail
Mixed-use
Residential Rental
Transit-oriented Development
Role
Description
tenant letters
rent collection
signage coordination
invoice processing
budget tracking
meeting minutes
Formulate and distribute tenant letters, memorandums, rental advice notices, default/demand notices, year end reconciliations and all other correspondence as necessary;
Assist in resolving tenant issues and provide additional assistance in resolving day-to-day issues as required;
Assist the Sr. Property Manager in collecting and entering monthly rents and tenant sales and maintaining current A/R notes and records;
Assist with the coordination of tenant and shopping centre events;
Maintain and update tenant contacts, files and other files/trackers as necessary;
Arrange for tenant signage as required and attend related marketing meetings;
Maintain accounting and invoicing procedures in conjunction with Head Office, including processing supplier invoices, creating/entering purchase orders, preparing monthly tenant statements of account, tenant chargeback invoices and reconciliations, cheque requisitions, stop billings, rent rolls, and other related reporting;
Coordinate tenant welcome packages and tenant portal (RioCan Connect) set up;
Provide general and administrative support including sending/receiving couriers, ordering supplies (kitchen/office), catering orders, office and equipment maintenance coordination;
Assist with preparation and tracking of annual budget workbook including utility register and contract list. Maintain workbooks as changes occur throughout each budget year;
Assist the Property Manager with the preparation of pylon signage, storage, parking and other B&L agreements;
Maintain certificates of insurance and WCB letters for contractors;
Maintain certificates of insurance for tenants;
Attend operations and tenant meetings and record meeting minutes as required;
Requirements
word
excel
outlook
yardi
office admin
3 years
Ability to work both independently and as part of a team.
3 years of previous relevant experience in an administrative role;
Proficient in Word, Excel and Outlook;
College Diploma or Certificate in Office Administration or Accounting;
Previous experience with Yardi;
Proven organizational skills and ability to meet deadlines;
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
Founded 1993
Year Established
The company was established in 1993, marking its origins as a prominent real estate investment trust in Canada.
Specializes in the ownership, development, and management of retail and mixed-use properties.
Focuses on creating high-quality urban developments in prime locations across Canada.
Has a diverse portfolio, which includes major retail centers, residential developments, and mixed-use projects.
Well-known for its strategic approach to acquisitions and its innovative development strategies.
Operates in major urban centers, targeting areas with high foot traffic and strong community demand.
Known for partnering with leading retailers, bringing a mix of national and local brands to its properties.
Aims to create sustainable, vibrant communities with easy access to essential services and transit.
Properties are known for their architectural quality, strategic location, and long-term growth potential.
Culture + Values
Accountability: We take ownership of our actions and results.
Collaboration: We work together as one team to deliver on our promises.
Innovation: We continually seek creative solutions to enhance our performance.
Integrity: We act with honesty and transparency in everything we do.
Customer-Focused: We prioritize the needs of our customers in all our decisions.
Environment + Sustainability
2050 Target
Greenhouse Gas Emissions
This company aims to achieve net zero greenhouse gas emissions by the year 2050, reflecting a significant commitment to sustainability.
12% Reduction
Energy Consumption
The company has successfully reduced its energy consumption by over 12% across its portfolio since 2017, showcasing progress in efficiency.
70% Diversion
Waste Management
This organization has achieved an average waste diversion rate of 70% across its properties, emphasizing materials reuse and recycling efforts.
The company is committed to sustainable building practices, including energy-efficient designs and LEED certifications.
Inclusion & Diversity
30%
Percentage of Senior Leadership
Women make up 30% of senior leadership roles as of 2022.
Has clear goals to increase female representation in leadership roles.
Has a formal mentorship program aimed at developing diverse talent across all levels.
Monitors workforce diversity with specific strategies to enhance inclusion in recruitment.