Senior Executive Assistant

Description

• Potentially supporting the CFO, CGO (once to twice a month at most), SVP of Operations (once to twice a month at most), SVP of External Affairs (once to twice a month at most) and Sr. Director of Strategy (once every couple months).
• Maintain the office environment, including:
• Letting in guests, employees without badges, and deliveries.
• Cleaning and organizing communal areas, glassware, and workspaces.
• Handle ad hoc requests and operational tasks that arise in a fast-moving environment.
• Support Demo Day logistics, setup, and coordination.
• Coordinate travel and accommodations for ELT members as needed.
• Restocking and troubleshooting the coffee machine.
• Own and manage our Leadership Team's complex calendar. You will thoughtfully prioritize, proactively resolve conflicts and ensure they are always prepared for what’s next.
• Manage catering, hotel bookings, and logistics for visiting guests.
• Schedule internal and external meetings across time zones with precision and efficiency in partnership with the Chief of Staff. Work closely with key stakeholders to ensure alignment and responsiveness.
• Contribute to presentations and analysis for All Hands, Demo Day, and Board decks in partnership with the Sr. Director of Strategy & BizOps.
• Support event outreach and scheduling with potential keynote speakers, customers, and partners.
• Be present at the front desk from 9 AM to 5 PM on Monday through Thursday to assist with:
• Greeting visitors with warmth and professionalism.
• Coordinate all aspects of weekly domestic and international travel — flights, lodging, ground transport, meals — while accounting for preferences, time zone transitions, and contingency planning.
• Handle last-minute changes or travel disruptions with composure and professionalism.

Requirements

• Calendar Mastery
• Experience working with venture/PE-backed startups or growth-stage companies
• Mastery of calendar tools (Google Calendar, Calendly), communication platforms (Slack, Zoom), and travel management tools (Navan)
• Outstanding organizational and time management skills; able to pivot quickly and prioritize effectively
• Cool under pressure with high emotional intelligence, discretion and professional judgment
• Operates with urgency, attention to detail, and the ability to juggle multiple priorities
• Experience working with AI companies
• +5 years of experience supporting C-Suite Executives or Leadership teams; preferably in a high-growth tech environment
• Proactive mindset: anticipates needs before they arise
• Exceptional written and verbal communication skills

Benefits

• Ad Hoc (As Needed) Executive Leadership Team (ELT) Travel Support

Training + Development

Interview process

Visa Sponsorship

Security clearance