Governance Assistant

Description

Dubai Holding is looking to hire a Governance Assistant at Dubai Holding Investments. The job holder is responsible for providing high-level administrative support to the Governance, Risk, and Compliance (GRC) function, ensuring the efficient operation of the team. The role involves supporting the team on managing schedules, coordinating meetings and facilitating communication with stakeholders at all levels. In addition, the job holder assists with the development of governance frameworks, policies and best practice templates. The role holder is expected to streamline processes, maintain organised information systems, and proactively addresses issues to enhance departmental effectiveness and strengthen the organisation’s overall governance and compliance objectives and framework.

• Assist with the coordination and documentation of committee and governance-related meetings, including drafting agendas, preparing briefing packs, and recording minutes
• Monitor the progress of ongoing projects, providing timely updates to the functional head.
• Organize and maintain calendars, make appointments, coordinate meeting logistics
• Ensure confidential handling of sensitive legal, compliance, and governance materials in accordance with data protection requirements
• Handle the invoicing matters of the department, including the creation of purchase orders and managing the vetting, approval, payment, and tracking of all invoices, ensuring adherence to budgeting processes
• Liaise effectively with the management at all levels and specialist and administrative support staff across the organisation and external contacts on behalf of the assigned team
• Prepare and edit departmental communications for both internal and external stakeholders, ensuring clarity and accuracy in all correspondence
• Support the preparation, review, and maintenance of governance documents, including policies, procedures, registers, and compliance frameworks
• Manage and monitor the daily schedule of the assigned teams or stakeholders and provide required support information/documentation for meetings/appointments
• Screen incoming correspondence, both written and verbal, responding as appropriate, redirecting inquiries, and liaising with relevant stakeholders to gather information
• Provide all administrative services and attend to the coordination of administrative and logistical work required in the running of an effective department
• Planning and Organizing
• Builds Relationships
• Create and maintain efficient office management systems for tracking and referencing information, including the establishment of both electronic and paper filing systems that ensure confidentiality and easy access to deal and project-related materials

Requirements

• Problem Solving & Decision Making
• Sense of Urgency
• Excellent drafting, proofreading
• BA, Law or English studies
• Planning and Organising skills with a focus on time management
• Must be fully proficient in the use of MS Office Applications such as Word/Excel/Power Point /Outlook/Visio at the expert level
• Excellent written and verbal skills in English
• Human Resources Management course or Legal degree/qualification
• Attention to detail
• Effective Communication Skills
• Minimum of 2 years total work experience
• Communication Skills

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance