Equipment Records Specialist

Description

The Equipment Records Specialist role is an on‑site position in Port Arthur, TX, requiring detail orientation, task prioritization, multitasking, and equipment research assistance. The specialist will handle document management, research files, respond to client requests, generate activity reports, and support project managers with administrative tasks.

• Manage electronic document files, including conversion, printing, scanning, and copying.
• Research and retrieve records to fulfill personnel requests.
• Respond to diverse client inquiries promptly.
• Generate activity reports for project managers as needed.
• Provide administrative assistance to project managers.
• Read and interpret P&IDs and construction diagrams.
• Conduct equipment research within petrochemical/refining contexts using both electronic and hard‑copy vaults.
• Apply engineering document control standards and company procedures.
• Operate large‑scale scanners and plotters efficiently.
• Utilize Microsoft Office and advanced Adobe software for documentation tasks.
• Maintain extreme attention to detail, organization, and accuracy.
• Adhere to client procedures and safety protocols.
• Work flexible hours and patterns as required.

Requirements

Applicants need a high school diploma or equivalent (advanced coursework preferred) and at least three years of relevant industrial experience in document control or administration. Required knowledge includes reading P&IDs, petrochemical/refining equipment, engineering document control standards, construction plans, large‑scale scanner/plotter operation, and proficiency with Microsoft Office and advanced Adobe tools.

• Deliver excellent verbal and written communication and customer service.

Benefits

The firm’s operating principle is to provide the right people, in the right place, at the right time, emphasizing relationships and partnership for long‑term client benefits. Work‑life balance and flexibility are priorities, with discussions on flexible hours, patterns, and locations to meet both employee and business needs.

The company is an equal‑opportunity, drug‑free employer that requires U.S. work authorization. Benefits include paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, a 401(k) plan, and a comprehensive employee‑owned environment.

• Enjoy a benefits package that includes paid holidays, PTO, medical, dental, vision, life, disability insurance, and 401(k).

Training + Development

Interview process

Visa Sponsorship

Security clearance