Perform periodic site visits to verify progress, identify potential issues, and maintain effective communication with stakeholders.
Assist in reviewing vacant spaces for readiness and improvements, positioning them for successful future tenancy.
Coordinate additional tenant requests (e.g., storefront or exterior modifications) in partnership with other internal teams.
Deliver “Welcome Aboard” letters to tenants, outlining the coordination process and next steps.
Coordinate administrative aspects of the permitting and inspection process to support tenants in obtaining Certificates of Occupancy (COs).
Ensure all landlord obligations are completed according to agreed schedules and lease terms.
Review lease abstracts and work letters to identify critical obligations (e.g., key dates, contingencies, and rent commencement details).
Oversee tenant improvement activities from lease execution through opening, ensuring all milestones and lease requirements are met.
Facilitate the installation of “Coming Soon” graphics, working closely with Marketing to meet brand standards.
Verify compliance with lease requirements prior to processing Tenant Improvement Allowance (TIA) requests.
Provide tenants with relevant documentation (as-built plans, site design criteria, signage guidelines).
Collect and manage final documentation, including lien waivers, warranties, and certificates of insurance.
Conduct high-level plan reviews to confirm alignment with the landlord’s criteria and coordinate necessary revisions.
Support the preparation of lease exhibits such as demised space plans, landlord’s scope of work, preliminary budgets in collaboration with the project managers, and tenant sign criteria.
Conduct or coordinate final inspections and administer the release of allowances or security deposits.
Collaborate with Leasing and Property teams to understand tenant space requirements and review landlord deliverables.
Approve tenant signage to maintain consistency with the property’s visual standards.
Work with internal teams to track the landlord’s scope of work and confirm readiness for tenant occupancy.
Oversee the punch list process to ensure all remaining tasks are completed before tenant move-in.
Evaluate and approve changes to tenant signage, ensuring adherence to the property’s guidelines.
Requirements
microsoft office
project tracking
bachelor's
3+ years
tenant coordination
lease knowledge
Exposure to grocery-anchored shopping centers or large-scale retail projects.
Knowledge of basic permitting and regulatory steps for tenant improvements (in collaboration with internal teams).
Proficiency in Microsoft Office (Excel, Word, Outlook) and aptitude for using project-tracking software.
Demonstrated ability to balance multiple projects and maintain strong relationships with stakeholders.
Familiarity with interpreting construction documentation, including but not limited to architectural drawings, and terminology is beneficial.
Priority setting, organization, and time-management skills
Ability to work in fast-paced environments and handle simultaneous projects
Bachelor’s degree in Business, Real Estate, or a related field.
At least three (3) years of experience in tenant coordination, property management, or a comparable role in commercial real estate.
Coordination focus with an understanding of construction fundamentals (ability to read plans and track schedules).
Strong interpersonal and negotiation abilities for interfacing with tenants, vendors, and internal teams.
Experience with Tenant Improvement Allowances (TIA) and the lease negotiation process.
Regency Centers will not sponsor employment-based immigration petitions or applications for this position, including but not limited to H-1B, TN visa, or permanent residency.
Sound knowledge of commercial lease agreements and landlord-tenant obligations within a retail setting.
Ability to work independently as well as with a team
Excellent organizational skills to manage deadlines, documentation, and cross-team communications effectively.
Attention to detail
Business acumen, trust, and integrity
Strong interpersonal and communication skills, as well as writing and presentation skills
Benefits
Paid leave programs (parental, compassion, bereavement, jury duty, and military)
401(k) with a generous company match plus corporate profit sharing
Health Savings Account (HSA), Health Care FSA, and Dependent Care FSA
Family planning, mental health, and pain management programs
Health Advocacy + Employee Assistance Program (EAP)
Tuition reimbursement
Student loan repayment resources
Award winning and incentives-based wellbeing program through Personify Health
Anniversary stock grant awards
Company gift matching
23+ PTO days annually
100% company paid Life Insurance/AD&D and Disability Insurance
Lease Execution
11 paid holidays (in addition to PTO)
Pre-Lease Execution
Medical, Dental and Vision Insurance
LinkedIn Learning premium subscription
52 hours per year of paid Volunteer Time Off
Continued education opportunities
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
regency centers will not sponsor employment-based immigration petitions or applications for this position, including h-1b, tn visa, or permanent residency.
Security clearance
employment is contingent upon successful completion of background investigation.
pre-employment drug screening is required.
Company
Overview
Founded in 1963
Year of Establishment
The company was established in 1963 under the name Regency Square Properties.
482 centers
Properties Owned
The company owns interests in nearly 482 retail centers across the United States.
57 million sq ft
Total Square Footage
The company's portfolio spans over 57 million square feet of retail space.
80% grocery-anchored
Property Anchors
80% of the company's properties feature a grocery store as an anchor tenant.
It is a self-administered, self-managed REIT and an S&P 500 member.
The company has executed hundreds of retail development, acquisition, and disposition projects totaling billions in transactions.
With a strong balance sheet (Investment grade credit ratings, ~$1.4 B revolving credit), it funds steady growth and dividends.
Notable acquisitions include the Urstadt Biddle merger in 2023 and regional shopping center expansions across major US markets.
Culture + Values
Commitment to sustainability and the communities we serve.
Collaborative, transparent, and accountable in our work.
Innovation and continuous improvement.
Respect and trust in our colleagues, partners, and customers.
A focus on creating exceptional experiences for our stakeholders.
Environment + Sustainability
2050
Net Zero Commitment
Targeting net zero greenhouse gas (GHG) emissions by 2050.
Commitment to reducing energy use and carbon footprint in properties.
Using renewable energy sources where possible.
Conducting sustainability assessments for all new and existing properties.
Implementation of water and waste reduction strategies across portfolios.
Achieved significant reductions in energy and water usage in managed properties.
Inclusion & Diversity
2025 Target
Gender Parity Goal
The company is aiming to achieve equal representation of genders in leadership roles by 2025.
Promoting a culture of respect, inclusion, and opportunity.
Focused on increasing diverse representation across all departments.
Regular monitoring and reporting of gender diversity metrics and progress.