Senior Safety Administrator

Description

• Assist with the procurement and inventory of safety materials, supplies, and equipment.
• Support the collection, analysis, and reporting of safety performance data and metrics.
• Assist Safety Managers with planning work schedules, tracking manpower levels, and arranging project employee assignments.
• Organize and maintain department files, shared drives, and communication channels to ensure consistent documentation practices.
• Manage incoming safety requests and tickets on the online portal; prioritize and assign tasks and follow up to ensure deadlines are met.
• Process administrative tasks such as expense reports, supply requisitions, purchase orders, and budget tracking as directed.
• Coordinate safety training programs by scheduling sessions, maintaining attendance records, and preparing materials.
• Track and monitor employee safety certifications to ensure compliance with all required training and regulatory standards.
• Proactively identify and communicate potential scheduling conflicts, workflow challenges, or safety-related issues to Safety department leadership.
• Support project coordination efforts to ensure activities progress on schedule and within defined safety and budgetary parameters.
• Provide comprehensive administrative support to the Safety Department, including scheduling, correspondence, and document management.
• Draft, format, and distribute safety correspondence, reports, and communications, including bulletins and notices.
• Maintain accurate fleet records such as maintenance logs, inspection reports, and driver assignments.

Requirements

• Excellent written and verbal communication abilities, including professional correspondence and report preparation.
• Strong analytical and problem-solving skills with the ability to prioritize effectively.
• Minimum of 2–3 years of administrative experience, preferably supporting safety, HR, or compliance operations.
• Demonstrated ability to work collaboratively across departments and with field operations teams.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Experience with fleet coordination or management systems.
• High attention to detail, accuracy, and consistency in recordkeeping.
• Background in safety training coordination or regulatory compliance processes.
• Dependable, proactive, and adaptable to changing priorities and department needs.
• Bilingual Spanish preferred
• Working knowledge of OSHA and applicable safety regulations.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with SharePoint or safety management platforms is a plus.
• Strong organizational, multitasking, and time management skills.
• Associate’s degree or higher in Business Administration, Occupational Health and Safety, or a related field; or equivalent combination of education and relevant administrative experience.
• Familiarity with safety management or compliance tracking software.
• Bilingual (English/Spanish) strongly preferred.

Benefits

• Health insurance – medical, dental, and vision
• Rogers Café (fully stocked coffee, beverages, snacks, etc.)
• Positive, team-focused, and inviting work environment with opportunities for advancement
• Full gym with group fitness classes and personal trainers
• Collaborative office environment equipped with walking treadmills, open workspace and casual office dress code
• Paid time off and paid holidays
• Additional benefits to include life insurance, short-term and long-term disability, 401k with generous match, flexible spending account (FSA) and tax-free health savings account (HSA)

Training + Development

Interview process

Visa Sponsorship

Security clearance