Billing Coordinator

Description

• Entering Job related invoices in Job Logic, whilst simultaneously progressing the job status as required, reviewing and flagging invoices for query should this be necessary.
• Dealing with supplier query resolution
• Dealing with client invoicing queries as required and escalating where necessary to the Billing manager or the Operations team, ensuring clear communication to all parties.
• Export timesheet data from the Computer Aided Facilities Management (CAFM) system and correct entries as necessary after communicating with relevant engineers and managers.
• Preparation of reports and documentation to assist Billing manager to establish progress and priorities for the Billing team.
• Reviewing client queries in relation to Billing and resolve or escalate as necessary
• Ensuring sub-contractor and supplier queries are dealt with efficiently and where possible avoiding disputes which lead to accounts being placed on stop or legal action being taken against the Company, ensuring clear communication to all parties
• Verify engineer time entries on Job Logic, used to charge client and to generate inter cost centre, allocations and individual overtime claims
• Review jobs from a Work In Progress (WIP) perspective, actively progressing to billing stage. Resolve job related issues preventing billing. Escalate to the Billing Manager in need to ensure jobs are progressed & billed within deadlines.
• Generating and sending Sales invoices' as required on client and Linaker systems, along with supporting documentation

Requirements

• IT proficient with a good level of use of Microsoft Office applications, specifically Excel.
• Good level of numeracy skills.
• Entering Engineer Job related expense claims onto Job Logic, considering charges to client where appropriate. Daily Excel spreadsheet of job-related expenses extracted from EOD which need adding to JL will be provided by Billing Manager
• Experience in the use of a financial software package.
• Good communication skills both verbal and written.

Benefits

• 25 Days holiday plus bank holidays.
• Health care, life insurance and medical insurance available after a qualifying period.
• Competitive starting salary
• Flexibility for hybrid working - 3 Days in Office / 2 x Days home working
• Opportunity for progression.

Training + Development

Interview process

Visa Sponsorship

Security clearance