Business Support Co-ordinator

Description

• Liaise with security staff, Facilities Manager and HSE team to ensure a safe office working environment.
• Conduct DSE (Display Screen Equipment) assessments to ensure ergonomic workstations.
• Order lunches and refreshments for meetings and conferences.
• Manage office stationery, office supplies, and hospitality items, ensuring timely re-ordering.
• Assist in various ad-hoc tasks to ensure smooth operations within the department.
• Provide efficient reception cover, including greeting visitors to the building and ensuring security and H&S procedures are followed.
• To provide a variety of support services to ensure the smooth running of the Milton Keynes office, and the Business Support and wider People team.
• Monitor costs and seek cost-effective solutions for travel arrangements.
• Book travel and accommodation for all employees, ensuring compliance with Group travel policies and budgetary limits.
• Book meeting rooms and arrange necessary facilities.
• Arrange courier services as necessary, ensuring timely delivery of documents and packages.
• Monitor and reconcile expenses related to travel and accommodation.
• Key responsibilities include ensuring business travel is booked in accordance with our Group procedure, and opportunities for cost efficiencies related to business travel are identified.
• Manage the booking of offices and refreshments for internal and external events.
• Implement process improvements to automate administration around travel bookings, where possible.
• Coordinate offsite document archiving, ensuring proper storage and retrieval.
• Administer mobile phones and lone worker devices, seeking process improvements, automation and digitisation of administration. Maintaining an asset register and ensuring all assets are returned on leaving IMServ.
• Provide general administrative support to the People team as required.
• Sort incoming mail and prepare it for internal distribution, seeking opportunities to distribute mail in a remote and/or hybrid world and innovate processes around mail and courier services.
• Deploy and manage Precisionpay virtual card requests.
• Maintain and update internal telephone lists.
• Manage the switchboard, directing calls efficiently to the appropriate departments and personnel.
• Administer and book driver training sessions.

Requirements

• Calm and approachable manner
• Literate and numerate
• Approachable can do personality.
• Ability to prioritise effectively.
• Ability to work on their own initiative.

Benefits

• Employee Assistance Program
• 28 days annual leave plus Bank Holidays (pro rata)
• Wellbeing Centre
• Annual leave Buy & Sell scheme
• Life Assurance up to 6 X Base Salary*
• Car Salary Sacrifice Scheme*
• In Office & Out of Office Social Events
• Enhanced Salary Sacrifice Pension Contributions
• Reward & Recognition
• Simply health Healthcare plan (Upgrades available)
• Retailer Discounts Platform

Training + Development

Interview process

Visa Sponsorship

Security clearance