Business Support Co-ordinator

Overview

Provide admin and travel support for office operations and People team.

Key Responsibilities

• travel booking
• cost monitoring
• asset management
• process automation
• reception cover
• document archiving

Tasks

-Liaise with security staff, Facilities Manager and HSE team to ensure a safe office working environment. -Conduct DSE (Display Screen Equipment) assessments to ensure ergonomic workstations. -Order lunches and refreshments for meetings and conferences. -Manage office stationery, office supplies, and hospitality items, ensuring timely re-ordering. -Assist in various ad-hoc tasks to ensure smooth operations within the department. -Provide efficient reception cover, including greeting visitors to the building and ensuring security and H&S procedures are followed. -To provide a variety of support services to ensure the smooth running of the Milton Keynes office, and the Business Support and wider People team. -Monitor costs and seek cost-effective solutions for travel arrangements. -Book travel and accommodation for all employees, ensuring compliance with Group travel policies and budgetary limits. -Book meeting rooms and arrange necessary facilities. -Arrange courier services as necessary, ensuring timely delivery of documents and packages. -Monitor and reconcile expenses related to travel and accommodation. -Key responsibilities include ensuring business travel is booked in accordance with our Group procedure, and opportunities for cost efficiencies related to business travel are identified. -Manage the booking of offices and refreshments for internal and external events. -Implement process improvements to automate administration around travel bookings, where possible. -Coordinate offsite document archiving, ensuring proper storage and retrieval. -Administer mobile phones and lone worker devices, seeking process improvements, automation and digitisation of administration. Maintaining an asset register and ensuring all assets are returned on leaving IMServ. -Provide general administrative support to the People team as required. -Sort incoming mail and prepare it for internal distribution, seeking opportunities to distribute mail in a remote and/or hybrid world and innovate processes around mail and courier services. -Deploy and manage Precisionpay virtual card requests. -Maintain and update internal telephone lists. -Manage the switchboard, directing calls efficiently to the appropriate departments and personnel. -Administer and book driver training sessions.

Requirements

• calm
• approachable
• literate
• numerate
• prioritisation
• initiative

What You Bring

-Calm and approachable manner -Literate and numerate -Approachable can do personality. -Ability to prioritise effectively. -Ability to work on their own initiative.

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Benefits

-Employee Assistance Program -28 days annual leave plus Bank Holidays (pro rata) -Wellbeing Centre -Annual leave Buy & Sell scheme -Life Assurance up to 6 X Base Salary* -Car Salary Sacrifice Scheme* -In Office & Out of Office Social Events -Enhanced Salary Sacrifice Pension Contributions -Reward & Recognition -Simply health Healthcare plan (Upgrades available) -Retailer Discounts Platform

About imserv europe ltd

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