HR and Administrative Coordinator

Description

• Support field and office hiring needs, including job postings, candidate screening, and background checks.
• Support benefits administration and assist employees with related questions.
• Prepare internal communications, reports, and HR dashboards as needed.
• Coordinate the full employee lifecycle — from recruitment and onboarding through separation.
• Provide administrative support to the VP of HR and leadership team.
• Handling all auto fleet repairs, oil changes coordinated through myself
• Assist in coordinating safety meetings, compliance audits, and workers’ compensation documentation.
• Support payroll processing through timesheet review and coordination with field supervisors.
• Help coordinate company events, recognition programs, and engagement activities.
• Manage office operations including supplies, vendor relationships, and facility maintenance requests.
• Maintain confidential personnel, safety, and compliance records.
• Assistance with AHCA event
• Ordering materials as needed
• Prepare and maintain accurate employee files, certifications, and training records.
• Assist the VP of HR in implementing HR policies, programs, and company-wide initiatives.
• Track attendance, PTO, and timekeeping to support payroll accuracy.
• Coordinate new hire orientation and ensure completion of required safety and compliance training.
• Assist with employee relations documentation, corrective actions, and investigations as directed.

Requirements

• 2–4 years of HR or administrative experience; construction or mechanical industry strongly preferred.
• Demonstrated discretion in handling confidential information.
• Ability to multitask and manage deadlines in a fast-paced, field-service environment.
• Worker certifications and trainings
• Proficient in Microsoft Office (Excel, Word, Outlook) and HRIS systems.
• Excellent communication, organizational, and problem-solving skills.
• Knowledge of employment laws, HR practices, and safety compliance requirements.
• Confidentiality and Integrity
• Strong Attention to Detail
• Effective Communication
• Associate or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Adaptability and Initiative

Benefits

• Professional development and growth opportunities
• All billing for service, including opening and closing work orders
• Equipment rentals
• Paid time off and company holidays
• Health, dental, and vision insurance
• Travel arrangements for workers traveling
• Competitive salary commensurate with experience
• Supportive, family-oriented “Team Tropic” culture

Training + Development

Interview process

Visa Sponsorship

Security clearance