Description

The Payroll & Benefits Coordinator will join a collaborative, global HR team supporting Waga Energy’s U.S. subsidiary. The role works closely with HR staff in France, Canada, and the United States, providing payroll, benefits, and general HR administration for the U.S. operations.

The position involves processing payroll, managing benefit programs, maintaining employee records, and supporting HRIS data integrity, while also contributing to special projects and corporate‑level HR initiatives.

• Process semi‑monthly payroll for salaried and hourly employees, ensuring accuracy and compliance with federal, state, and local wage‑and‑hour laws.
• Manage payroll adjustments including retroactive pay, reimbursements, and garnishments; prepare payroll reports for accounting and corporate HR.
• Present the employee benefits package during new‑hire onboarding and coordinate enrollments, changes, and terminations across health, dental, vision, life, disability, and 401(k) plans.
• Reconcile monthly benefit invoices, support ACA reporting, and serve as the primary contact for employee benefits inquiries.
• Liaise with benefits vendors to resolve plan and claim issues; lead annual plan renewal and open‑enrollment communications in partnership with the broker.
• Maintain confidential employee records and ensure compliance with federal and state documentation requirements (I‑9, W‑4, policy acknowledgments, etc.).
• Assist with US work‑visa applications and renewals, collaborating with the US HR Director and external immigration attorney.
• Update the Employee Handbook and support other policy and compliance activities.
• Maintain and update employee data in the HRIS, conducting periodic audits to ensure accuracy and compliance.
• Support implementation of corporate‑level HR processes, policies, programs, and tools in coordination with the global HR team.

Requirements

Ideal candidates are self‑motivated HR professionals with 3–5 years of payroll, benefits, and HR administration experience, preferably in a multi‑state environment, and hold a bachelor’s degree in HR management or a related field. Familiarity with federal, state, and local employment laws, HRIS systems (ADP Workforce Now a plus), and ACA reporting is valued.

Benefits

The company offers a competitive salary, 20 days of paid time off, 11 paid holidays, parental leave, and a comprehensive benefits package that includes health, dental, vision, life, disability insurance, and a 401(k) with company matching.

Training + Development

Interview process

Visa Sponsorship

Security clearance