Office Services Coordinator

Description

• Organize office functions, lunches, meetings, etc.
• General office responsibilities including maintaining and ordering office supplies and business stationery
• Be the point person for communication with property management, security/access control, maintenance issues, mail/couriers, office supplies, parking and office equipment.
• Be able to create communications to be sent to tenants, update manuals and create security memos
• Update and maintain property digital presence including websites and social media accounts
• Update and maintain digital directories and electronic conference centre signage
• Assist with overflow administrative duties as required, including back up to accounts payable and receivable
• Maintain active relationships with vendors and coordinate office equipment services.
• Respond and maintain the reception email throughout the day. No email should go unread or followed up
• Coordinate Conference Centre bookings
• Maintain tenant contact database including fire warden list and emergency lists for all properties
• Coordinate mail, packages, courier

Requirements

• Organizational/Multi-Task Skills – Strong organizational skills. Ability to allocate one’s time effectively; handle multiple demands and competing priorities; detail-oriented and accurate
• Extremely punctual, reliable and committed to their position.
• Be familiar with office personnel roles to be able to provide support.
• Be able to multi-task, be organized
• An appropriate sense of urgency and ability to prioritize workload.
• 1 - 2 years related office experience in a fast-paced environment
• Police Clearance – A criminal verification check is required for employment.
• General accounting knowledge is an asset
• Communication Skills - Strong communication skills, oral and written; professional phone manner. Bilingualism (English and French) is an asset.
• Computer Skills – Strong skills in Microsoft Office including Word, Excel & Outlook. Previous experience in Yardi software program would be an asset. Experience in Canva would be an asset.
• High school diploma supplemented with post-secondary courses
• Relationship Skills –able to develop and sustain cooperative working relationships with tenants and colleagues; team player; able to work with a variety of personalities; ability to exercise confidentiality, self-motivated; committed to personal growth and integrity aligned with BGO’s objectives
• Good communication skills and a polished and professional demeanor and appearance.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance