Administrative Assistant- Manufacturing Market

Description

• Follows up on outstanding documents including subcontracts and contract related documents and correspondence for incorporation into project files.
• Under the direction of the Executive Vice President or his designee, this position will provide administrative support to the construction group, by performing the following duties:
• Coordinate proposal and bid package information and coordination of document release.
• May assist with writing Subcontract Change Orders and coordinating payment of invoices.
• Participate in the pool of candidates for receptionist backup.
• Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service.
• Coordinate the archiving of project files.
• Write Purchase Order Requisitions for manager approval and processing.
• Organizes and maintains file system including construction drawings, and files correspondence and other records electronically and in paper files
• Reads and routes incoming mail/e-mail. Locates and attaches appropriate file to correspondence to be answered by Manager.
• Coordinate the submittal and shop drawing process with project team.
• Coordinate tracking contract status, vendor relations, worker verification logs, and meeting minutes.
• Coordinate and compile Operations and Maintenance Manuals at project closeout as a customer deliverable.

Requirements

While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision.

The successful candidate will have bachelor’s degree or four (4) years of experience in an administrative position(s); or the equivalent combination both. Experience in construction or engineering firm is highly preferred. Must possess basic computer skills including the ability to utilize word processing, spreadsheets, software and e-mail. Experience with SharePoint is a plus. The selected candidate will have excellent communication skills. Must be physically present in the Charlotte office.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance