Document Control Specialist
Hill International, Inc.
Manage and control project documents, records, and workflows using SharePoint and DMS.
11 days ago ago
$60,000 - $90,000
Intermediate (4-7 years), Junior (1-3 years)
Full Time
San Diego, CA
Office Full-Time
Company Size
4,100 Employees
Service Specialisms
Project Management
Program Management
Construction Management
Facilities Management
Consulting and Advisory Services
Cost Management
Commissioning
Quality Assurance
Sector Specialisms
Industrial
Mining
Pharmaceutical
Technology Facilities
U.S. Federal Government
Infrastructure
Buildings
Residential
Role
What you would be doing
document management
records management
dms implementation
change management
reporting
training
- Act as a liaison between administrative staff, project managers, and team members.
- Create routine and as needed reports, such as summary of outstanding items in project/program, key milestones and close out preparation.
- Advise management of risks that may affect projects and reporting.
- Reports project and updates of group directly to manager & other key stakeholders.
- Communicate timely and effectively with clients and stakeholders.
- Support project management team to maintain timely and effective change management process, procedures.
- Understand the lifecycle of documents of record.
- Provide mentorship to Document control Assistant/Trainer.
- Create summary and detailed project reports for management and project team members including analysis any delays, outstanding process and procedures.
- Perform daily document management tasks such as naming and tagging documents, enforcing document management protocols.
- Coordinate tasks with other Document control Specialist.
- Collaborate with stakeholders to create and refine best practices.
- Responsible for records management from initiation to archival.
- Support continuous improvement activities and change management.
- Analyze project documentation for compression opportunities and identify developing problem areas for close out.
- Adhere to the prescribed Standards, SLAs, and templates.
- Focus on record coding and retention accuracy to certify proper handling of important files, documents, and forms per Sempra Energy policies.
- Create and update program and project team documents and subsequent versions for multiple programs.
- Provide consistent and standardized training for all new / existing team participants.
- Act as an “agent for change” in the company’s DMS implementation and complete transition.
- Monitor and facilitate business process improvement changes or process changes in DMS.
- Integrate known processes into Standard Operating Procedures (SOP).
- Assess gaps and key requirements for meeting deadlines.
What you bring
bachelor's
sharepoint
office 365
power automate
epc
2-4 years
- Bachelor's degree in construction management, engineering, or related field from accredited program or equivalent years of experience.
- Proficient in Office 365 and Document management system such as SharePoint Online, Procore, Oracle unifier, OpenText, etc.
- Have excellent SharePoint online skills including trouble shooting file transfers.
- Responsible for projects or portfolio worth $1 – 10 million and has experience with EPC projects.
- High school graduate required.
- 2-4+ years of direct work experience with a degree, or 4-8 years direct or relevant experience without degree.
- Hybrid work schedule; must be local to San Diego.
- Communicate effectively to a diverse audience of different levels of education and expertise verbally and in writing; able to present to a large audience; works well in one-on-one and group settings requiring excellent interpersonal skills.
- SharePoint permissions experience with access and distribution groups.
- Basic understanding of Power Automate workflows.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
Over 90,000 projects
Projects Delivered Globally
The company has successfully completed over 90,000 projects, showcasing its extensive experience in delivering large-scale infrastructure solutions.
$1 Trillion+
Total Project Value
The cumulative value of projects managed by the company exceeds $1 trillion, reflecting its significant role in global infrastructure development.
Top 5 in U.S.
Construction Management Ranking
The company is ranked among the top five construction-management-for-fee firms in the United States, solidifying its leadership in the industry.
Over 100 offices
Global Presence
With a network spanning more than 100 offices across 42 countries, the company combines local expertise with global reach.
- Grown from a regional project management firm into a global infrastructure consultancy.
- Merged into Global Infrastructure Solutions in December 2022 after trading publicly on NYSE since 2008.
- Provides project, program, and construction management, as well as cost engineering, scheduling, risk management, and advisory services.
- Known for delivering landmark projects such as the World Trade Center reconstruction and the Cairo Monorail.
- Notable for high-profile rescue and recovery roles, including claims analysis on the Eurotunnel project, and growth through strategic acquisitions worldwide.
- Integrity: Upholding the highest ethical standards.
- Excellence: Striving for outstanding quality and performance.
- Collaboration: Working together to deliver the best results for clients.
- Innovation: Continuously looking for creative and efficient solutions.
- Accountability: Taking responsibility for delivering on promises.
Net-zero by 2050
Net-Zero Emissions Goal
Committed to achieving net-zero emissions, reflecting a strong environmental responsibility.
- Committed to reducing environmental impact.
- Focus on implementing energy-efficient practices in projects.
- Promotes sustainable practices across all operations and projects.
- Actively reduces waste and increases resource efficiency in all sectors.
- Creates a welcoming and inclusive work environment.
- Aims to enhance diversity in leadership positions.
- Provides training programs to encourage inclusion.
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