AP/AR Coordinator

The AP/AR Coordinator is responsible for the accurate and timely processing of the company’s accounts payable and receivable functions, supporting the Controller and project management team to ensure compliance with internal financial controls, client contract terms, and company policies. This role contributes to maintaining smooth accounting operations and positive relationships with clients and vendors.

• Collaborate with project management staff for billing approvals, client requests, and job cost adjustments.
• Process in-person DMV registration payments and other local disbursements.
• Reconcile vendor statements and resolve discrepancies.
• Prepare and assist with check runs and electronic payments.
• Assist with payroll processing, timecard verification, and employee reimbursements.
• Track and follow up on outstanding invoices; maintain AR aging and collection logs.
• Collaboration: Works cooperatively with project managers, vendors, and internal departments.
• Prepare and distribute client invoices weekly in accordance with established billing schedules.
• Maintain organized accounting records in compliance with retention policies.
• Provide administrative support to the Controller and Payroll.
• Review project setup for accuracy and compliance with company policies.
• Enter AR invoices into client billing portals and maintain supporting documentation.
• Support internal and external audits by providing documentation as needed.
• Maintain accurate vendor files; manage vendor setup and ensure W-9 and insurance compliance.
• Process vendor invoices and employee reimbursements following internal approval procedures.

Experience Required

• California Notary Public license preferred.
• Proficiency with Microsoft Excel, Outlook, and accounting software.
• Effective time management and ability to meet deadlines.
• Experience preparing invoices and processing vendor payments.
• Strong data entry accuracy and attention to detail.
• Integrity and Confidentiality: Handles sensitive financial information with discretion and professionalism.
• Problem Solving: Identifies discrepancies, researches causes, and proposes corrective actions.
• Experience with Deltek Ajera or similar ERP system preferred.
• Associates degree in Accounting, Finance, or related field (Bachelor’s preferred).
• Adaptability: Adjusts to changing priorities, systems, and client requirements.
• Service Orientation: Maintains a helpful and positive attitude in interactions with clients and colleagues.
• Solid understanding of general accounting practices and GAAP principles.
• Payroll experience preferred
• Minimum 2-4 years of relevant accounting experience (engineering or professional services industries preferred)
• Excellent written and verbal communication skills.

Accounts Payable

Are you looking for a fast-paced, collaborative work environment with plenty of opportunities for career growth? If so, DPSI, an established multi-discipline firm of engineering, land surveying, inspection, construction and safety professionals might have the perfect opportunity for you! We’re seeking an assertive and detail-oriented AP/AR Coordinator to join our Bakersfield office. DPSI offers an extensive benefits package, 401k options with employer matching, career development, and more! Please review the summary below to see if your skills would be a fit for our team.

• Collaborative, friendly fun environment for our employees to thrive in
• Robust 401k plan with a generous company match
• 100% company-paid employee medical, dental, vision and life insurance as well long-term disability benefits
• Vacation / sick plans and paid holidays