Tenant Coordinator - San Jose at Hudson Pacific Properties in San Jose, CA | USD25-32 | Kablio
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Tenant Coordinator - San Jose
Hudson Pacific Properties
A real estate company focused on high-quality office properties and creative spaces in key markets.
Tenant Coordinator handles tenant services, office operations, and vendor coordination for San Jose properties.
13 days ago ago
$25 - $32
Junior (1-3 years)
Full Time
San Jose, CA
Onsite
Company Size
300 Employees
Service Specialisms
Acquiring properties
Repositioning properties
Developing properties
Operating properties
Rental services
Leasing services
Capital management
Sector Specialisms
Office
Studio
Role
Description
yardi invoicing
coi management
app content
data management
work orders
event planning
Plan and execute tenant events.
Process invoices in Yardi, including tracking, coding, and comparing them with the budget and purchase orders.
Prepare and update tenant app content.
Track and upload Certificates of Insurance, including requesting them and following up on any issues with the tenant or vendor.
Prepare tenant memos, purchase orders, contracts, and tenant welcome packages.
Promptly respond to tenant correspondence and collaborate with building operations teams to address tenant work orders in a timely manner.
Handle key aspects of office operations including administrating signage program, ordering office supplies, and processing mail and tenant billings.
Keep information accurate for buildings, leases, contacts, and emergency procedures.
Provide customer service and hospitality to tenants, vendors and visitors, including coordinating building access.
Requirements
microsoft office
bachelor’s degree
2+ years
yard
commercial real estate
customer service
Strong proficiency in Microsoft Word, Excel and PowerPoint.
Ability to work independently and effectively collaborate.
Professional and personable with excellent customer service skills.
Bachelor’s Degree preferred.
Requires close, distance, peripheral vision and depth perception.
Experience in commercial real estate preferred.
Ability to multi-task with a customer-focused approach.
Requires a wide range of constant physical activities, including but not limited to standing, walking, and sitting.
Excellent communication and interpersonal skills.
Ability to work onsite Monday-Friday 8am-5pm.
2+ years of administrative experience in a corporate environment.
Knowledge of Yard, Angus, or other similar systems preferred.
Requires work such as tours throughout the property, including to construction sites, usually performed by walking and may include climbing stairs.
Benefits
Information not given or found
Training + Development
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Interview process
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Visa Sponsorship
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Security clearance
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Company
Overview
Founded in 2006
Year Established
The company was established with a focus on acquiring, developing, and managing office and tech-focused properties.
2021 Capital Raise
Expansion Funding Year
Significant capital was raised to expand the portfolio and continue innovative property development.
Focused on innovation, they transform spaces into vibrant, creative work environments tailored to the needs of top companies.
With a commitment to key markets like Silicon Valley, Los Angeles, and Seattle, the company has built a strong portfolio of prime real estate.
Known for extensive redevelopment projects that create functional, sustainable, and dynamic office spaces.
Serves as a partner for emerging tech companies seeking cutting-edge office environments.
Projects often blend modern architecture with functionality, fostering creativity and collaboration.
Maintains a reputation for smart investment and forward-thinking strategies in a rapidly changing market.
Culture + Values
Innovative thinking and collaborative teamwork.
Relentless pursuit of excellence.
Integrity in all interactions.
Accountability for actions and results.
Creating value through long-term thinking.
Environment + Sustainability
Net zero by 2030
Carbon Emissions Target
A commitment to achieving net zero carbon emissions by 2030, reflecting a strong focus on reducing environmental impact.
Sustainable building certifications including LEED and WELL.
Energy-efficient design and operations.
Use of renewable energy sources across properties.
Sustainable tenant engagement and education.
Inclusion & Diversity
30% Women
Gender Balance in Senior Roles
Representation of women in senior leadership positions reflects the company's commitment to gender diversity.
Fostering a diverse workforce with a focus on gender balance.
Commitment to creating an inclusive workplace culture.
Active recruitment and retention of underrepresented groups.
Articles
Press Releases
Financial Results
Sustainability