Project Accounting Assistant

Description

• Effectively oversee the billing process by initiating billings and coordinating with the Project Management team to ensure timely and accurate submissions to customers in accordance with contract requirements.
• Communicate billing rejections and required revisions to the Project Management team to ensure timely resubmission and compliance with contract requirements.
• Maintains a favorable impression of the company with external customers through professional and courteous interactions.
• Manages a small to medium volume of jobs
• Maintains complete and accurate documentation to support both internal and external audits.
• Maintain electronic records to verify quantities, prices, payment terms, subcontracts, extra work, and other data required for reconciling invoices with payments.
• Partners with the Credit Department to help reduce turnaround time on receivables and improve cash flow efficiency.
• Initially performs the following tasks with guidance from the Project Accounting Supervisor or Senior Project Accountant.
• Guide Project Management team on the process for creating Pending Change Orders (PCOs) as requested. Offer support to PM team when necessary for creation of PCO’s.
• Performs all tasks for 100% of the jobs assigned in a timely manner
• Builds and maintains positive working relationships with internal and external customers, vendors, and contractors.
• Actively supports the Teichert Family of Companies, F.A.S.T and Project Accounting team goals.
• Review contracts for billing requirements, including owner required documents and additional reporting requirements (Insurance/DBE etc.)
• Meets financial, business, and project deadlines
• Collect and review lien releases from subcontractors and suppliers, as required

Requirements

• Ability to preserve confidential and proprietary information and successfully avoid conflicts-of-interest
• General financial analysis skills
• Project Accounting, Estimators, Project Managers, Project Engineers, Superintendents, Foremen, Area Managers, Administrative Staff, Financial Accounting Services Team, Teichert Family of Companies
• Bachelor’s degree in Business, Finance, Accounting (or related field) or equivalent combination of technical training and related experience
• Technical competence in business and/or finance
• Strong focus on customer satisfaction
• Business Acumen
• Valid Driver’s License
• Demonstrates the ability to collaborate effectively and foster engagement among team members.
• Demonstrates strong prioritization and time management skills.
• Personal computer, telephone, company vehicle, personal protective equipment (i.e. safety glasses, hearing protection)
• Current on all company required safety and regulatory training
• Ability to interpret, summarize and communicate complex reports, analysis and information to others in a way that is easily understood
• Technology: Microsoft Office, Accounting and Finance Software, Project Management Software
• Strong communication skills: verbal, written, presentation, facilitation and listening
• Aptitude to perform total cost analysis
• Excellent judgment and decision-making
• 1-3 years’ experience in construction accounting, or equivalent combination of technical training and related experience
• Driven to meeting or exceeding business and financial milestones
• Physical: Sitting for long periods of time working at the computer or driving to job sites. Job site visits require walking on uneven ground, climbing, bending, stooping, crawling in confined or enclosed spaces. Some lifting of materials and equipment up to 50 lbs. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. May work long hours during peak seasons.
• Successful completion of pre-employment drug, alcohol, and background investigation
• Knowledge of Microsoft Office Suite and construction accounting software (Trimble Vista preferred)
• An understanding of the construction industry, particularly in infrastructure/heavy construction
• Ability to use logic and sound reasoning to solve difficult problems

Benefits

• Occasional overnight travel

Training + Development

Interview process

Visa Sponsorship

Security clearance