Administrative Assistant - Long Beach

Description

• Greet visitors and direct them to the correct personnel while following safety protocol
• Manage supplies and snacks for all offices and job site trailers
• Ensure copy machines are stocked with paper and toner. Make calls for service if needed.
• Keep the lobby and office supply closet organized and clean
• Open and date stamp all general correspondence and distribute mail to appropriate employees.
• Partner with field and accounting to schedule cleaning of trailers for different project sites and rental properties
• Prepare outgoing packages for UPS, FedEx, etc. Assist with calling for pick up or tracking packages as needed
• Follow the Front Desk Checklist to complete at the beginning and end of each day
• Ensure areas are clean and coffee pots are emptied at the end of the day
• Re-stock break rooms and crew area with supplies.
• Communicate and distribute updates to daily job bid list to Front Desk Coverage team
• Keep postage machine stocked and add postage as needed
• Maintain vendor, mail distribution and call flow charts are updated every 3 months.
• Order and facilitate lunch for team trainings, meetings. Ensure clean up after lunch is complete.
• Maintain an adequate inventory of office supplies.
• Communicate cleaning needs with Janitorial Services vendor
• Assist in coordination and notification for interview arrivals
• Distribute faxes sent to general fax number
• Initial point of contact for in-office onboarding support; desk set-up, orientation training presentation, logistics support, etc
• Complete misc. projects as assigned.
• Prepare conference rooms for meetings and ensure they are kept tidy and stocked with water, pens, tissue, etc
• Answer phones and transfer callers to the appropriate Royal employee

Requirements

• Ability to problem-solving skills and escalate questions and concerns when needed
• Must be detail-orientated, well organized, and able to meet deadlines.
• Ability to multi-task and demonstrate time management in a fast-paced environment
• 3+ years of experience working as a receptionist or front desk administrator
• Excellent written and verbal communication skills with a focus on customer service.
• Experience working in the construction industry is preferred
• Bilingual/Spanish speaking a plus

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Salary Range: $20.00/hour - $25.00/hour
• Family Leave (Maternity, Paternity)
• Life Insurance (Basic, Voluntary & AD&D)
• Retirement Plan (401k, IRA)

Training + Development

Interview process

Visa Sponsorship

Security clearance