Administrative Assistant II

Description

• Manage front desk operations, including screening and redirecting calls, handling incoming mail and packages, maintaining the mailroom, and coordinating mail services for employees
• Provide comprehensive administrative support, including calendar management, meeting coordination, conference call arrangement, travel arrangements, and processing purchase requisitions, invoices, and expense reports, travel arrangements, and preparing internal and external correspondence
• This role requires you to be in the office five days a week, as you will be the primary point of contact and represent the office.
• Oversee conference room scheduling and setup, ensuring cleanliness and proper organization, while also preparing materials from drafts using various software programs and Microsoft Office.
• Support department team members with general administrative tasks, including acting as backup for the Office Services Coordinator, coordinating charitable match program applications, and maintaining visitor and badge logs
• Assist new employees and visitors with tasks such as badge issuance, office orientation, and emergency procedures, ensuring a smooth and welcoming experience

Requirements

• You are proficient in managing multiple, simultaneous tasks, with a high degree of organization and attention to detail
• Must be willing and able to comply with all ENGIE ethics and safety policies
• You are highly proficient in MS Office/Windows, with particular
• You hold excellent writing skills, allowing you to draft and format memos and letters with proper grammar and spelling
• You have the ability to adapt your communication style to different cultures and backgrounds, and constructively manage conflicts
• expertise in Outlook, Excel, PowerPoint, and calendar management
• You are knowledgeable in supporting Operational departments and possess strong interpersonal skills, making you a valuable team player
• You should have four (4) years of professional experience in which you have gained an understanding of office procedures, software applications, and organizational skills necessary for administrative roles

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance