Staff Assistant

Description

• Own office coordination by keeping schedules, meetings, and workflows running smoothly
• Support leadership & teams by assisting managers and staff with administrative tasks that keep business moving
• Streamline documentation by maintaining records, processing invoices, and ensuring accurate filing
• Manage communication by handle calls, emails, and inquiries with professionalism and clarity
• You’re the go-to problem solver when things need organizing, coordinating, or troubleshooting, you step in and make it happen.
• You build strong relationships working with teams, clients, and vendors, you create connections that drive efficiency and collaboration
• Optimize office efficiency overseeing supplies, equipment, and logistics to maintain a productive workspace
• You’re the communication hub, whether handling calls, emails, or team interactions, you keep information flowing effortlessly
• Enhance customer & client experience by providing top-tier service, ensuring smooth interactions and professional support

Requirements

• Familiarity with office software, databases, and communication tools to streamline workflows
• Tech-savvy and proficiency in office software, databases, and communication tools ensures seamless operations
• Strong organizational and time management skills with ability to prioritize multiple tasks and meet deadlines
• Minimum 2-3 years of office administration or administrative support experience
• You keep the office running like clockwork, from scheduling to documentation, your precision ensures seamless operations
• Strong communication when handling calls, emails, or in-person interactions, conveying information clearly and professionally
• Exceptional organization when managing schedules, documents, and office logistics with precision
• Proven experience managing office operations, handling scheduling, and maintaining records with precision
• Discretion & Confidentiality when handling sensitive information
• High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or related field preferred
• Your expertise, sharp attention to detail, and proactive mindset will make you an essential force in the office
• Ability to assist in planning, organizing, and executing office initiatives efficiently
• Detail-oriented, self-motivated, and able to maintain confidentiality and exercise sound judgment
• A history of working alongside multiple departments, ensuring seamless office operations
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, Smartsheet, AI software, and office equipment operation
• A background in client-facing roles, ensuring professional communication and problem resolution
• Strong attention to detail for managing records, processing invoices, and handling administrative duties efficiently
• Thrive in fast-paced environments, adjusting to shifting priorities with ease
• Problem-solving mindset anticipating challenges and finding efficient solutions to keep workflows uninterrupted
• Experience in fast-paced environments, demonstrating flexibility and proactive problem-solving
• Excellent written and verbal communication skills with strong interpersonal abilities
• Experience tracking office supplies, placing orders, and maintaining stock levels
• Fanatical customer service expert assisting clients or internal teams providing reliable and courteous support
• Experience with invoicing, expense tracking, and maintaining accurate financial records
• You will thrive in a fast-paced environment staying organized, solving problems, and keeping things on track
• Problem-solve on the fly anticipating challenges and finding solutions before they become obstacles

Benefits

• Monday-Friday work week with weekly pay
• Short and long-term disability as well as life insurance available
• Health, prescription drug, vision, and dental insurance available
• Family friendly atmosphere
• Matching 401(k) and potential yearly holiday bonus
• Great Work-Life balance and Employee Assistance Program offered

Training + Development

Interview process

Visa Sponsorship

Security clearance