Project Administrator

Description

• As part of a local administrative team, assist with general office-related administrative activities as required, and contribute to fulfill the variety of tasks necessary to run the office effectively.
• Support project close-out.
• Facilitate project plan completion and distribution to team.
• Assist with the development and maintenance of documentation in accordance with Dillon’s quality management system.
• Liaise with Dillon’s finance department.
• Support execution of agreements.
• Facilitate monthly invoicing.
• Support scope change development and addition to the financial management system.
• Undertake document management of pertinent project information.
• Initiate projects in Dillon’s financial management system.
• Financial monitoring, budget analysis, and data entries in Dillon’s financial management system.
• Support health and safety plan preparation and communication.
• Provide enhanced and embedded project support to meet unique project requirements on an as required basis, including administrative support and task coordination, Project Monitoring, Controlling, and Project Closing.

Requirements

• Experience in a Professional Services consulting firm (engineering/environmental/planning) is considered an asset.
• Prior experience in a project administration or project coordination role is considered an asset.
• Proficient in the use of the Microsoft Office Suite, specifically Word and Excel.
• Post-secondary education in a project management or an administration related program is considered an asset.
• Excellent attention to detail, a high regard for accuracy, and the ability to provide high quality outputs particularly in processing files and records with accuracy.
• A variety of EFAP tools and online resources to support well-being are available to all employees
• Excellent interpersonal, organizational and communication (written/verbal) skills.
• Understanding of project management concepts.
• Understanding of basic accounting principles, terms and financial functions.
• A team player with the ability to multi-task; collaborates with others to promote understanding and provide necessary support.
• Minimum of two years administration related experience or demonstrated combination of education, skills, knowledge and experience.
• The ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunities

Benefits

• Learning and Development opportunities
• Student loan repayment assistance with matching employer contributions
• Our employees can take advantage of wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes and dance classes
• Flexible work hours
• Employee and Family Assistance Program (EFAP)
• A competitive compensation package
• Employee share purchase plan
• Comprehensive health benefits
• Generous retirement savings plan
• Dillon is 100% employee owned and share ownership is open to all full-time regular employees
• Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs. We are taking a trust-based approach to offer a variety of flexible work options to help balance the competing demands of work and personal life.
• Wellness Subsidy
• We use a composite approach to development including coaching to build the how, mentoring to share lessons, advising to round out perspectives, and co-creation of knowledge through internal learning opportunities

Training + Development

Interview process

Visa Sponsorship

Security clearance