Executive Assistant

Description

• Bring together cross-functional teams, ensuring clarity on roles, responsibilities, and goals.
• Serve as a connection point between the executive and internal/external partners, ensuring communication is timely and clear.
• Support leadership and board meetings, including agenda preparation, logistics, and follow-up.
• Conduct research and synthesize information to support informed decision-making.
• Identify opportunities to improve processes and workflows that make work easier and more effective.
• Exercises confidentiality and discretion when handling sensitive information.
• Manage calendars, schedule meetings, submitting expense reports and coordinate travel in a thoughtful and efficient way.
• Partner with the executive and colleagues to plan, track, and manage key initiatives and projects.
• Coordination and implementation of large internal events in collaboration with the Workplace Experience Team, including but not limited to company meetings and significant company celebrations
• Handle sensitive information with professionalism and discretion.
• Develop project timelines, deliverables, and progress updates to keep work moving forward.
• Draft, edit, and prepare correspondence, presentations and reports.

Requirements

• Excellent written and verbal communication skills.
• Bachelor’s degree, associate’s degree, or equivalent experience welcomed.
• Proactive, resourceful, and detail-oriented.
• 3+ years of prior executive assisting or 5+ years of successive administrative support
• High level of discretion and sound judgment.
• Strong organizational and project management skills; familiarity with tools such as Asana, Trello, or MS Project is a plus.
• Potential to support additional executives as needed.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Adaptable and comfortable navigating shifting priorities.
• Previous experience in executive support, project coordination, or related roles.
• Strong interpersonal skills with the ability to build positive relationships at all levels.

Benefits

• 401k + Employer Match
• Profit Sharing
• Paid Parental Leave
• Wellness App with reimbursement of up to $500/year
• 15 days of PTO
• 9 Paid holidays
• Medical/Dental/Vision Insurance

Training + Development

Interview process

Visa Sponsorship

Security clearance