Paralegal

Overview

Support General Counsel on conveyancing, acquisitions, finance, and admin tasks

Key Responsibilities

• pexa
• docusign
• searches
• caveats
• excel spreadsheets
• conveyancing

Tasks

Conveyancing or Off the Plan (OTP) Transactions -Coordinating VOIs and arranging for document execution -Coordinating and facilitating settlement, extensions, rescissions, terminations etc. Liaising with internal and external stakeholders accordingly. -Transacting in PEXA on stand alone or non-OTP matters -Prepare reports, summaries and briefs -Preparing documentation for DocuSign or execution. -Liaising and coordinating with external law firms on presale certification & presale requirements. -Create and maintain OTP Folders -Preparation and lodgment of Caveats, Mortgages, withdrawals etc. -Liaising with internal teams and instructing/coordinating OTP negotiations and exchanges -Ordering searches conducting due diligence -Preparing pre-exchange and post-exchange summaries for internal stakeholders -Preparing deeds or other legal documentation off precedents. -Facilitating exchange of acquisition transaction documents. -Stamping trust deeds, arranging for certifications etc. -Preparation and review of Master documentation (Options, Contracts, 88B and draft dealings) -Assist with research on various topics including, for example, changes in legislation affecting OTP or property development -Maintaining OTP inbox for various project sales -Preparing and coordinating standing instructions for amendments -Coordinating and assisting with condition precedents (CPs) -Assist with document preparation, filing, scanning and saving documents -Liaising and updating accounts teams on key payment obligations from transactions. -Assisting with administrative tasks such as printing, scanning, preparation of briefs or folders etc. -Preparing internal excel spreadsheets for project sales (exchanges, settlements, rescissions etc.) -Liaising with internal teams and external law firms on calculation and payment of duty. -Instructing law firms on proposed amendments for acquisitions (incorporating CG preferred amendments or bespoke). -Liaising with external law firms to facilitate settlement -Diarizing key dates post exchange (including payment or other key obligations) including reminders. -Coordinating the preparation of OTP contracts post sales advice. -Assisting with legal negotiations and legal due diligence. -Prepare summaries on initial review of proposed transaction documents (exclusivity deeds, options, contracts) -Maintain an organised filing system for documents, records, and confidential information (mostly online but may include some physical filing)

Requirements

• microsoft office
• pexa
• conveyancing license
• 10+ years
• clickup
• strong communication

What You Bring

Finance (Presales and CPs) We are seeking a highly motivated and detail-oriented Paralegal to join our team for 6-months minimum with potential to extend to 12 months or longer. The successful candidate will be responsible for providing comprehensive support to the General Counsel and other stakeholders within the business. The Paralegal will ensure smooth operations, effective communication, and efficient management of tasks related to an array of various legal matters and overall administrative functions. -Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and PEXA. -Conveyancing License desirable -10-15+ years of experience as a paralegal or senior licensed conveyancer, with a focus on conveyancing, off the plan developments (with presale finance experience). -Exceptional organisational and time management skills, with a high attention to detail -Strong communication skills (both written and verbal). -Experience with Clickup and Trisearch desirable

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About Castle Group

-Founded in 2007 by Ritchie Perera, Castle Group began by engineering and prefabricating camp-style accommodation for mining clients. -In 2012, it pivoted into residential land development across Sydney’s northwest and southwest, launching its first greenfield projects in 2013. -Typical projects include multi‑lot house‑and‑land estates in areas like Austral, Rouse Hill, Kellyville, and Schofields. -Castle Group combines in‑house planning, design, finance, engineering, and construction to deliver place‑making and value creation. -Its holdings span low‑ and medium‑density developments, often securing prime land through strategic partnerships. -Unusually, the group evolved from mining accommodation to residential development, while its founder also runs hospitality ventures and a tech firm.

Sector Specialisms