Office Coordinator

Description

• Responsible for the maintenance and alteration of office areas and equipment by scheduling vendors and reporting to building management, as well as layout, arrangement and housekeeping of office facilities.
• Order daily lunches.
• Responsible for the facilities day-to-day operations, such as distributing building access keys and back-up to security access cards, etc.
• Provide support to administrative staff when needed.
• Vendor Coordination of overseeing cleaning staff, maintenance vendors, building staff, etc.
• Greet clients and visitors and assist them as needed. Announce visitors to appropriate party.
• Answer incoming calls. Provide general information and direct callers to appropriate party or voicemail.
• Maintain conference room schedule. Prepare conference rooms for meetings and events, which may include straightening of the room, and coordinating audiovisual services and catering orders.
• Order and maintain office and breakroom/kitchen supplies. May assist with office equipment issues.
• Receive mail and packages and distribute to appropriate party.

Requirements

• High School diploma or General Education Degree (GED) required.
• Proficiency in Microsoft Office applications.
• Ability to prioritize and multi-task efficiently.
• Minimum two years of previous office experience required.
• Ability to work independently
• Excellent customer service, phone etiquette and communication skills for incoming calls and visitors.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance