Document Controller (Temp)

Description

• Document Control: Manage and oversee company and project-related documentation, ensuring proper version control, access permissions, and accuracy across all formats.
• Reporting: Produce regular document progress reports for senior managers, highlighting milestones achieved, challenges encountered, and any deviations from established plans.
• Review & Audit: Conduct regular reviews and audits of documentation to ensure accuracy, relevance, and compliance with established procedures, identifying areas for improvement.
• Project Planning Support: Assist in the planning stages of specific projects, contributing to project plans, identifying document requirements, and setting up appropriate document control systems.
• Compliance & Standards: Ensure all documentation, both electronic and hard copy, meets formal requirements, legal standards, regulatory guidelines, and industry-specific specifications.
• Technology Utilisation: Use computer systems and software to effectively organise, distribute, and manage documents within the company, promoting efficient collaboration.
• Timely Document Sharing: Ensure documents are shared with relevant stakeholders at key times to facilitate timely project completion and informed decision-making.
• Procedure Adherence & Improvement: Follow established document control procedures meticulously, while proactively identifying and suggesting improvements to enhance efficiency and compliance.
• Document Management: Efficiently sort, store, and retrieve electronic and hard copy documents, maintaining an accessible and well-organised filing system for easy access to information.

Requirements

• Competence in using Aconex or similar EDMS for document registration, workflow management, and reporting is highly desirable. Understanding security features and access controls is beneficial.
• Excellent communication skills, both verbal and written, enabling effective interaction with project team members and clear communication of document control procedures.
• Demonstrable attention to detail, ensuring accuracy and precision when handling documents and data, and minimising errors in processing and filing.
• Strong IT skills in Microsoft Office Suite (Outlook, Word, Excel)
• Ability to plan and manage workload to ensure documents are processed and distributed in a timely manner, supporting project deadlines.
• An understanding of process improvement principles, with the ability to identify potential enhancements to document control processes to improve efficiency and accuracy.
• Understanding of SharePoint functionalities like document libraries, lists, and workflows. Experience using it for document storage and collaboration is advantageous.
• Highly organised, with the ability to manage and maintain document control systems, ensuring documents are easily retrievable and accurately filed.

Benefits

Buro Happold values an individual's flexible approaches to working patterns as an important part of how you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.

Training + Development

Interview process

Visa Sponsorship

Security clearance