Property Assistant

Property Maintenance Coordination: Coordinate maintenance and repair requests, liaising with vendors and maintenance personnel to ensure timely and effective resolution of issues while maintaining property standards. File and document management including certificates of insurance, contract administration, and various utility, maintenance, inspection, and repair reports & documentation.

The Property Assistant will support the property management team in overseeing the daily operations of a portfolio of commercial office, mixed-use, and/or industrial properties. This role involves tenant relations, lease administration, maintenance and vendor coordination, office management and accounting processes. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving.

• Front Office Management: Serve as first point of contact for management office by answering phones, greeting office visitors, and addressing tenant inquiries and requests. Coordinate all administrative functions of the management office such as office and kitchen supply orders, copier and phone support, and various documentation efforts (such as agendas, on-call calendars, contact lists, etc.).
• Accounts Payable & Financial Assistance: Participates in accounts payable by coding invoices and processing billbacks. Additional financial responsibilities may be included such as reporting, accounts receivable, budget assistance, and preparation and sending of annual statements.
• Lease Administration & Documentation: Assist in administering lease agreements, ensuring compliance with terms and conditions, and maintaining accurate records of all lease, tenant, and building documents.

• Experience with Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint & Teams).
• Ability to work independently and as part of a team.
• Effective time management, including prioritization of time sensitive items and the ability to meet deadlines
• Excellent written and oral communication and interpersonal skills, including ability to communicate across digital platforms and in-person.
• Highly developed written and oral communication skills, including the ability to communicate across digital platforms and in-person
• Valid driver’s license and reliable transportation.
• 1-3 years of general administrative/office experience or Bachelor’s degree preferred.
• Exceptional organizational and problem-solving abilities.
• Effective time management, including prioritization of time sensitive items and the ability to meet deadlines.

• Comprehensive health, dental, and vision insurance.
• Competitive salary commensurate with experience.
• 401(k) plan with company match.
• Opportunities for professional development and career advancement.
• Generous paid time off and holidays.
• Frequent wellness and social events