Purchasing Agent / Senior Purchasing Agent 25-114

Description

• Facilitate on-site or virtual training to associate on CWS purchasing procedures and new products.
• Participate in the development and implementation of goals, objectives, policies,
• Coordinate surplus property, evaluation, reassignment, and disposal.
• May be required to work under emergency conditions.
• Interview vendors and perform independent research to keep abreast of new products and technology.
• Ensure associates and departments comply with CWS Purchasing Manual and determine sourcing methods for best interest of CWS.
• Participate in development, suggest, and perform testing on the Charleston Water System E.R.P.- Dynamics 365 F&O.
• Occasionally positions self to exert up to 20 lbs. of force to lift and transport objects. Objects greater than 50 lbs. require a two-person operation.
• Constantly operates a computer and other office productivity machinery such as but not limited to a telephone, calculator, fax, copier and calculator.
• Assist with administering CWS’s Purchasing Card Program by providing training to departments, issuing/terminating credit cards, and providing reports to departments through WORKS software.
• Assist Purchasing Department with facilitating vendor collaboration through vendor portal and CWS website.
• Review, approve (under authorized authority), and prepare requisitions from assigned departments daily through the CWS ERP- Dynamics 365 F&O system. When necessary, approve and expedite purchase orders of an emergency nature.
• Review publications and regulations to keep abreast of legislation affecting the purchasing function. Provide guidance regarding current purchasing policies, procedures, laws, and regulations.
• Attend local and state purchasing and minority business functions, maintain contact with vendor’s consultants, outside user groups/associates including minority businesses to gain information and receive recommendations related to group activities and responsibilities.
• Prepare and solicit Invitation for Bid (IFB), Request for Proposals (RFP), and Request for Quotes (RFQ). Advise departments in the development of specifications for materials or equipment. Conduct pre-bid conferences and bid openings. Receive and analyze bids considering specifications to determine the responsive and responsible Bidder for award.
• Develop and maintain system for monitoring MPA’s. Issue solicitation, analyze, and issue contracts for inventory. Monitor contract activity to ensure compliance with specifications and requirements.

Requirements

• Ability to reach, pull, handle documents as required to maintain an up-to-date filing system.
• OSHA and Departmental safety training as required.
• Must be able to wear Personnel Protective Equipment (PPE) as defined in the Job Safety Analysis (JSA) to perform the required essential functions.
• Bachelor’s degree in business or accounting and four (4) years public purchasing related experience or a combination of education and experience in a public purchasing related position to equal ten (10) years.
• ISO 14001 standards for department and company.
• Ability to observe and comprehend computer screens and reports for understanding and action.
• Job performance must conform to all CWS policies and procedures.
• Regular attendance required.
• Standard Operating Instruction (SOI) per department requirements.
• Public sector procurement experience highly preferred.
• Ability to understand and execute complex written and oral instructions.
• Prior work record indicating dependability and conscientiousness.
• Ability to establish and maintain effective working relationships with vendors and company-wide staff.
• Certified Public Buyer (CPPB) or equivalent required.
• Certified Public Buyer (CPPB) or equivalent preferred.
• Ability to establish and maintain effective working relationship with vendors and company-wide staff.
• Broad knowledge of automotive (cars, vans, trucks, accessories and equipment), chemicals (oils and lubricants, etc.), shop equipment (lifts and tools), and construction equipment (backhoe/front-end loaders, trailers, air compressors and accessories, etc.).
• Familiarity with accounting practices as applied to the purchasing function.
• Frequent sedentary work with extended sitting required.
• Bachelor’s degree in business or accounting and three (3) years purchasing related experience or a combination of education and experience in a purchasing related position to equal nine (9) years.
• Considerable knowledge of purchasing methods and procedures, sources of supplies, and price trends.

Benefits

• Skills Based Training.

Training + Development

Interview process

Visa Sponsorship

Security clearance