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Commercial Property Coordinator
Related Management Company
Oversee operations, finance, compliance and tenant/vendor coordination for a commercial property.
12d ago
$70,000 - $80,000
Intermediate (4-7 years), Junior (1-3 years)
Full Time
New York, NY
Onsite
Company Size
4,000 Employees
Service Specialisms
Property Management
Real Estate Development
Construction
Investment Management
Design
Architecture
Urban Planning
Property Leasing
Sector Specialisms
No specialisms available
Role
What you would be doing
access control
vendor management
maintenance coordination
invoice processing
insurance tracking
property inspections
- Administer access control IDs using the CCURE system.
- Support vendor management and ensure compliance with contracts and performance standards.
- Assist with project coordination and support office operational needs.
- Respond to maintenance requests and ensure tenant satisfaction.
- Maintain organized financial documentation and workbooks.
- Create building IDs.
- Assist with drafting contracts and additional service requests.
- Process invoices and resolve billing discrepancies.
- Coordinate tenant services including ID/access appointments and compliance with building rules.
- Monitor incident reports and ensure timely notification to the Risk Management department.
- Track maintenance schedules and address occupant concerns.
- Review and track certificates of insurance for accuracy and compliance.
- Notify relevant teams of upcoming insurance expirations (90/60/30 days).
- Organize and maintain project, vendor, ownership, and tenant files.
- Schedule meetings, prepare agendas, and document minutes.
- Compile monthly accruals and support chargebacks.
- Draft and distribute communications regarding building activities and events.
- Conduct regular property inspections and manage work orders.
- Coordinate locksmith services for repairs and replacements.
- Manage access requests for loading dock tickets and assist with billing reviews.
- Liaise with janitorial, security, and maintenance teams.
- Provide input for monthly variance reports and assist in quarterly reforecasting and annual budget preparation.
What you bring
excel
word
notary
bachelor's
property management
contract development
- Attentiveness to detail, strong grammatical skills and proof-reading ability
- Proficient in Word and Excel
- Strong verbal and written communication skills
- Experience navigating city agency portals such as DOB NOW and BIS, with an ability to record and track violations, coordinating corrective actions, resolving issues, and ensuring timely and compliant resolution.
- Highly organized and able to prioritize multiple tasks
- Strong knowledge of operational procedures, certificates of insurance, accounting fundamentals, and contract development
- Able to interact diplomatically with corporate and property staff and tenants
- Notary Public or is willing to obtain commission.
- Bachelor’s Degree
- Able to maintain a strong customer service focus with both internal and external customers
- 3+ years of p rior experience in property management (commercial real estate preferred)
- Contract development and processing experience
- Project coordination experience; tenant/vendor management and scheduling
- Social Wellness: 19+ days of PTO; mental health counseling & resources; fertility, surrogacy, and adoption assistance; volunteer days and donation matching
- Personalized Health Care: Multiple medical, dental, and vision plan options; Employee Assistance Program
- Career Development: Learning & training programs; tuition & certification reimbursement; internal advancement opportunities
- Financial Benefits: Competitive salary and incentive packages; matching 401(k); FSAs and HSA; employer-paid life and AD&D insurance; paid leave & disability programs
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Interview process
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Company
Overview
Founded 1972
Year of founding
The company was established in 1972 by Stephen M. Ross.
$60B Assets
Total Assets
The company manages over $60 billion in assets across its global real estate portfolio.
$45B Pipeline
Data Center Investment
Related Digital has a $45 billion pipeline focused on AI and cloud infrastructure.
- Evolved from affordable housing into a full-service global real estate powerhouse.
- Manages luxury apartments, commercial space, condos, and affordable units in gateway cities.
- Development portfolio includes landmark projects like Hudson Yars in Manhattan and The 78 in Chicago.
- Vertically integrated operations oversee site acquisition, construction, design, leasing, sales, and asset management.
- Launch of Related Digital marks expansion into data center infrastructure targeting AI and cloud demand.
- Operates specialized divisions in residential, commercial, affordable housing, and digital infrastructure.
- Known for integrating cultural, wellness, and hospitality elements into urban communities, offering art, fitness, and unique amenities.
- Headquartered in New York City with offices and developments across major U.S. cities and select global markets.
- We value collaboration and teamwork.
- We believe in fostering a culture of innovation and creativity.
- We prioritize integrity and transparency in everything we do.
- We are committed to excellence and continuous improvement.
- We support a work environment that promotes respect and accountability.
- We embrace a results-driven approach to meet our business goals.
2050
Net Zero Target Year
Committed to achieving net-zero carbon emissions by the year 2050.
- Investing in energy-efficient building designs and operations.
- Committed to reducing operational carbon footprint through sustainable building materials.
- Utilizing renewable energy sources in multiple properties.
- Focus on water conservation, waste management, and eco-friendly construction practices.
- Achieved a reduction in energy consumption through smart building technologies.
- Implementing programs aimed at increasing gender and racial diversity at all levels.
- Focused on closing the gender pay gap within the organization.
- Tracking diversity and inclusion metrics to inform strategic decisions.
- Diversity programs include mentorship, leadership development, and career advancement opportunities.
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