Move Coordinator

• Work with vendors to get quotations, issue POs, and maintain accurate financial and project records.
• Guide clients in identifying key decisions, such as budget priorities, reuse of existing furniture, and timelines.
• Coordinate logistics with moving companies, IT support, and other service providers.
• Evaluate existing furniture and make recommendations for reuse or future purchases based on client goals and budget.
• Troubleshoot challenges during moves to minimize disruption and maintain client satisfaction.
• Serve as the primary point of contact for clients throughout the move process.
• Hire, manage, and schedule vendors to deliver services aligned with client expectations.
• Ensure compliance with both client and building protocols.
• Develop comprehensive move plans and timelines tailored to each client’s needs.
• Manage furniture reconfigurations, installations, and vendor coordination.
• Build trust-based relationships by providing timely updates, answering questions, and addressing concerns.
• Host a post-move help desk to resolve issues and ensure a smooth transition.
• Management of punch list items with clear resolution timelines.
• Work with vendors to develop furniture layouts to maximize efficiency and reflect the client’s workplace vision.
• Management and consolidation of vendor billing.

We are seeking a client-focused Move Coordinator with experience in move management, furniture planning, and vendor coordination. In this role, you will partner directly with clients to guide them through every step of the move process — from initial planning and budgeting to final setup and post-move support. The ideal candidate is a trusted advisor who combines strong organizational skills with excellent communication and problem-solving abilities to deliver a seamless relocation experience.

• Strong background in moves, furniture planning, reconfigurations, and vendor management.
• Familiarity with space planning software (AutoCAD or equivalent) is a plus.
• Proven ability to manage client relationships with professionalism.
• 3–5 years of experience in move coordination, facilities planning, or workplace operations.
• Excellent communication skills, with the ability to explain complex processes clearly.
• Strong project management skills with attention to detail.
• Knowledge of commercial office furniture systems a plus.

• Cell phone allowance
• 401k with 3% employer contribution
• Full medical, dental, and vision benefits
• Paid time-off and holidays
• Employer paid life insurance and long-term disability