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Dubai Holding

Executive - Contracts and Compliance - Dubai Holding Real Estate

Company logo
Dubai Holding
A global investment and development company focused on real estate, hospitality, and leisure.
Manage contract preparation, tracking, client liaison and compliance for real estate sales.
9d ago
Junior (1-3 years)
Full Time
Dubai, United Arab Emirates
Office Full-Time
Company Size
25,000 Employees
Service Specialisms
Property Development
Hospitality
Retail
Entertainment
Real Estate Investment
Construction
Asset Management
Leisure
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Transport
Utilities
Role
What you would be doing
purchase requests
contract preparation
salesforce upload
document scanning
payment monitoring
client coordination

The job holder is responsible for supporting the contracts department with contractual activities and ensure timely execution of the same in accordance with the department policies and processes and meet the objectives and goals of the department.

  • Create purchase requests for the department and ensure that they are approved by following up with the finance team.
  • Conduct the initial review for the sales transaction to ensure that all the approved exceptions are compliant as per DOA.
  • Receive signed SPA’s (Sales Purchase Agreement) from sales team/broker and prepare customer files ensuring all documents are updated and aligned as per department checklist to efficiently manage customer files.
  • Provide efficient customer service and respond to client queries by meeting cliental expectations and ensuring that information is well communicated between clients and management to ensure that they receive accurate and timely information.
  • Prepare contract/ SPA (Sales Purchase Agreement) and customer files BTS (Built to sell) within the turnaround time upon receiving the complete set of documents from Sales Team and ensure 100% accuracy of SPAs before sign-off by the Management and client with accurate system (salesforce) update.
  • Follow-up with clients for completion of signatures on contracts/ SPAs and ensure all pickup conditions are met by ensuring that the signed SPA follows the agreed contractual terms by verifying that signatures match and all other information is accurate.
  • Collaborate with courier service providers to schedule the delivery of contracts/SPAs as per the agreed timelines with the client.
  • Act as a custodian towards contracts/ SPAs by maintaining an organized system of physical and digital contractual records for efficient record keeping and tracking. Ensure that all records including client’s information are accurate and up to date.
  • Ensure that all tasks are completed within agreed service level agreements (SLAs).
  • Scan and electronically store documents from internal and external customers that go out/ come into the department to ensure that copies of documents received/ sent are available to team as and when requested.
  • Monitor the payments including to keep track the proof of payments in salesforce while coordinating with Finance for the reconciliation and secure the necessary extension as per the approved policy.
  • Handle sensitive information in a confidential manner.
  • Upload agreements on system (salesforce) to ensure efficient tracking of contractual agreements to retrieve information as required by the department and/ or clients.
  • Coordinate with clients for their availability to dispatch contracts/ SPAs for obtaining signature by confirming availability and accuracy of delivery address. for accurate dispatch of contract.
  • Manage customer files and maintain accurate and up-to-date records of all contract-related information, including customer details, sales cancellations, contract terminations, and new sale details to ensure that there is no discrepancy between the information on hand and the actual status of the contracts.
What you bring
ms office
salesforce
bachelor’s
master’s
2-4 yrs
compliance
  • Excellent communication Skills in Arabic and English
  • Ability to maintain confidentiality of information
  • Bachelor’ degree in Business Administration, Contract Management or Relevant;
  • Strong attention to detail and accuracy
  • Min. 2-4 years of relevant experience in contract administration field
  • Excellent organizational and communication skills
  • Ability to work under pressure, prioritize tasks, and meet tight deadlines
  • Ability to work collaboratively with cross-functional teams and external stakeholders
  • Master’s degree preferred.
  • Proficient in MS Office and other relevant software applications (like Salesforce)
  • Knowledge of legal and regulatory compliance requirements
Benefits

At Dubai Holding, we're committed to nurturing the success and well-being of our colleagues. Join our dynamic and diverse team, and enjoy a comprehensive benefits package that includes competitive compensation, career development opportunities, and a collaborative work environment. We strongly believe in creating an empowered workforce that will help us build a connected city for tomorrow. We are committed to attracting the brightest minds and nurturing the most pioneering candidates who desire to make a great impact on the future of Dubai.

Our integrated real estate offering also includes a robust land sales portfolio, project management for large-scale projects, as well as top-notch facilities management services.

Training + Development
Information not given or found
Company
Overview
  • A driving force behind Dubai's urban transformation, shaping the skyline and experience of the city.
  • A leading investment powerhouse with diverse holdings in real estate, hospitality, and leisure, creating world-class developments.
  • Key projects include iconic landmarks like the Jumeirah Beach Hotel and Dubai Internet City, shaping Dubai's global reputation.
  • Their expertise spans commercial, residential, and mixed-use real estate developments, fueling Dubai's rapid expansion.
  • In addition to urban developments, brings entertainment and leisure innovations with attractions like global resorts.
  • Investing in future-driven projects, pushes the boundaries of smart cities and sustainable development.
  • Collaborates with global partners to bring cutting-edge technologies to its properties and projects.
  • A rich history of successful projects, continues to lead by redefining lifestyle and business opportunities.
Culture + Values
  • Passion for purpose learning
  • Commitment to creating long term relationship
  • Curiosity for productivity
  • Accountability to drive performance
  • Proactiveness in problem solving
  • Empathetic approach to leadership & community
  • Integrity to infinity
  • Diversity & inclusion to foster excellence
Environment + Sustainability
45% waste diversion
Dubai Waste Management Centre
Invested in waste management infrastructure to divert a significant portion of city waste.
12.35 GWh solar power
Rooftop solar installations
Installed solar panels across multiple locations to generate renewable energy.
600,000 kWh savings
Energy retrofit initiatives
Retrofitted systems to reduce energy consumption annually compared to historical baselines.
23 EV charging stations
Electric vehicle infrastructure
Deployed charging stations across properties to support sustainable transportation.
  • Launched Group-wide sustainability strategy aligned to 10 UN SDGs and four pillars: Planet; People & Culture; Responsible Supply Chain; Philanthropy
  • Adopted Sphera and GRI-aligned reporting; quarterly review through CEO Sustainability Forum
  • Jumeirah Restaurants converted used cooking oil to biodiesel; Winnow AI reduced food waste by 24 t in 2023 (~98 t CO₂ eq, ~57,000 meals)
  • Committed to 100% single-use plastic elimination by 2025; removed 9 million plastic bottles/year and replaced 7,000 plastic cutlery sets
  • Dubai Turtle Rehabilitation Project rescued & released 2,100+ turtles; educated 1,700+ schoolchildren (Oct 2022–Apr 2023)
Inclusion & Diversity
30% Increase
Women in Managerial Roles
Target achieved in 2023 through the Group-wide GEI Framework.
500+ Members
Dubai Holding Women’s Network
Largest network in the region dedicated to women’s professional advancement.
9,000+ Workers
Financial Literacy Programme
Life Goals financial literacy training now integrated into staff onboarding.
  • Collaborated with Tamkeen & ImInclusive to support People of Determination
  • Green Planet & MOTIONGATE™ received Certified Autism Destination status in Sept 2023
  • SparkLab innovation programme launched in Real Estate to empower employee ideas and skills development
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