Personal Assistant

Overview

Admin support to Project Director: manage diary, communications, travel, docs & events.

Key Responsibilities

• event planning
• diary management
• travel coordination
• document production
• meeting coordination
• client service

Tasks

-Organise and assist with hosting events relevant to the team within budget. -Oversee and coordinate Executive diaries which will include scheduling and calendar planning -Manage the day to day activities of the Director -Coordinate travel and accommodation arrangements -Produce documents, briefing papers, reports and presentations -Coordinate aspects of internal and external meetings, preparing agendas, taking and typing minutes and distributing to relevant stakeholders -Provide accurate information and customer service to the client, external vendors, subcontractors and community stakeholders -Treat sensitive information with a high level of confidentiality -Undertake documentation administration as required -Monitor and respond to communications promptly

Requirements

• business admin
• senior support
• microsoft office
• 8-10 yrs

What You Bring

-Certificate II, III or IV in Business Administration or similar would be an advantage -Experience providing support at a senior level -Excellent computer skills and knowledge of relevant software such as Microsoft office suite -8-10 years’ experience in an office environment

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About Suburban Connect

-A major infrastructure initiative aimed at revolutionizing suburban rail systems. -Focuses on creating a seamless, integrated transport network that enhances accessibility. -Involved in the Suburban Rail Loop, a critical project to connect Melbourne's suburbs with its central areas. -Specializes in large-scale, transformative transportation projects that shape future mobility. -Has positioned itself as a leader in delivering complex, long-term public transport projects.

Sector Specialisms