Technical Executive Assistant

Description

The Technical Executive Assistant provides comprehensive administrative and organizational support to the CRO. This position ensures effective communication, coordination, and execution of executive priorities while maintaining professionalism, confidentiality, and attention to detail across all business activities.

• Schedules and attend meetings on behalf of executives, taking notes and recording minutes.
• Expedite actions from weekly meetings and document control.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Support with reports based on data sets coming from conferences, workshops meetings.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Events planning (office parties, conferences, etc.)
• Back up executive emails for responses and accountability.
• Arranges travel and accommodations for executives.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Provides high-level administrative support and assistance to the Executive/CRO
• Proposal creation, procedure writing, SOPs.

Requirements

• Able to type minimum of 50 words per minute.
• High school diploma required, bachelor’s degree in business administration or related field preferred.
• Excellent time management skills with a proven ability to meet deadlines.
• Excellent verbal and written communication skills.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Experience with Visio or other process mapping software.
• Ability to function well in a high-paced and at times stressful environment.
• Experience with Power BI.
• At least 5+ years of related experience required.
• Excellent organizational skills and attention to detail.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance