Office Manager – Boston

Description

You’ll report directly to our Head of Global Workplace and Facilities and work closely with peers in other locations to ensure consistency in the way our spaces feel and operate across all global sites. You’ll contribute to developing shared ways of working, vendor standards, operational rhythms, and the overall quality of the workplace experience for the entire company.

As Office Manager, you will be responsible for the daily running and continuous improvement of our Boston office. You’ll be the face of the space and the person who ensures nothing falls through the cracks—from having the right equipment and supplies in place to making sure the office is always clean, welcoming, and ready for work, visits, and events.

• Collaboration with top‑tier engineers, researchers, and product experts in AI and robotics
• Support cross-site initiatives (office upgrades, supplier standards, employee experience best practices).
• Run day-to-day office operations: opening/closing routines, cleaning, organization, and presentation of shared spaces.
• Support onboarding/offboarding (desk setup, welcome materials, orientation).
• Process invoices, track local budgets, and support expense reporting.
• Manage suppliers for consumables, catering, and office services.
• Coordinate internal events, team lunches, meetings, and workshops in the space.
• Keep reception and meeting rooms aligned with our brand and standards.
• Help establish consistent operating rhythms across London, Boston, and Vancouver.
• Maintain internal documentation for office operations and procedures.
• Be the point person for office questions, requests, and issue resolution.
• Own office supplies, kitchen inventory, equipment, and meeting rooms, ensuring everything is stocked, working, and tidy.
• Manage deliveries, post, and front-of-house operations.
• Liaise with building management, cleaners, and contractors for maintenance, repairs, and services.
• Partner with the Head of Global Workplace & Facilities to align on strategy and standards.
• Welcome and host visitors, candidates, and partners with professionalism and warmth.

Requirements

• Exposure to health & safety, security, or environmental considerations in workplace operations.
• Highly proactive: you anticipate needs, take initiative, and get things done without being asked twice.
• Clear communicator with confidence working across levels—from team members to senior leaders and external visitors.
• Experience in office management, facilities coordination, or team operations in a high-performance environment.
• Experience supporting fast-growing technical or product teams.
• Freedom to influence the product and own key initiatives
• Impeccable organizational skills and attention to detail—you notice what others miss.
• Familiarity with setting up new offices or contributing to facility expansion projects.

Benefits

In a world where artificial intelligence opens up new horizons, our faith in its potential unveils a new outlook where, together, humans and machines build a new future filled with knowledge, inspiration, and incredible discoveries. The development of a functional humanoid robot underpins an era of abundance and well-being where poverty will disappear, and people will be able to choose what they want to do. We believe that providing a universal basic income will eventually be a true evolution of our civilization.

• Competitive salary plus participation in our Stock Option Plan
• Comprehensive health insurance coverage
• Travel opportunities to our London and Vancouver offices
• Paid vacation

Training + Development

Interview process

Visa Sponsorship

Security clearance