Project Administrator

Description

• Facilitate monthly invoicing
• Financial monitoring, budget analysis, and data entries in Dillon’s financial management system
• Support health and safety plan preparation and communication
• Support scope change development and addition to the financial management system
• Provide enhanced and embedded project support to meet unique project requirements on an as required basis, including administrative support and task coordination.
• Undertake document management of pertinent project information
• Initiate projects in Dillon’s financial management system
• Assist with the development and maintenance of documentation in accordance with Dillon’s quality management system
• Support execution of agreements
• Facilitate project plan completion and distribution to team
• Liaise with Dillon’s finance department
• As part of a local administrative team, assist with general office-related administrative activities as required, and contribute to fulfill the variety of tasks necessary to run the office effectively

Requirements

• A variety of EFAP tools and online resources to support well-being are available to all employees
• Excellent attention to detail, a high regard for accuracy, and the ability to provide high quality outputs particularly in processing files and records with accuracy;
• Minimum of two years administration related experience or demonstrated combination of education, skills, knowledge and experience
• Prior experience in a project administration or project coordination role is considered an asset
• Understanding of basic accounting principles, terms and financial functions
• A team player with the ability to multi-task; collaborates with others to promote understanding and provide necessary support
• Excellent interpersonal, organizational and communication (written/verbal) skills
• Experience in a Professional Services consulting firm (engineering/environmental/planning) is considered an asset
• Post-secondary education in a project management or an administration related program is considered an asset
• Proficient in the use of the Microsoft Office Suite, specifically Word and Excel
• Understanding of project management concepts
• The ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunities

Benefits

• Employee and Family Assistance Program (EFAP)
• Learning and Development opportunities
• We use a composite approach to development including coaching to build the how, mentoring to share lessons, advising to round out perspectives, and co-creation of knowledge through internal learning opportunities
• Employee share purchase plan
• Generous retirement savings plan
• Wellness Subsidy
• Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs. We are taking a trust-based approach to offer a variety of flexible work options to help balance the competing demands of work and personal life.
• Flexible work hours
• Our employees can take advantage of wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes and dance classes
• Student loan repayment assistance with matching employer contributions
• Comprehensive health benefits
• Dillon is 100% employee owned and share ownership is open to all full-time regular employees
• A competitive compensation package

Training + Development

Interview process

Visa Sponsorship

Security clearance