Office Services Assistant / Receptionist - UAE

Description

• Maintain inventory of office supplies and place replenishment orders as needed.
• Follow all safety regulations and support coordination with the health and security team to ensure compliance with emergency evacuation plans and safety protocols.
• Answer and route incoming phone calls and emails professionally.
• Maintain the office calendar, including meeting room bookings.
• Serve as the first point of contact at the Abu Dhabi Office, welcoming employees, visitors, and vendors.
• Coordinate with telecom providers for phone number requests, changes, and invoice processing in accordance with company procedures.
• Support document filing, photocopying, and general administrative data entry tasks.
• Provide assistance with hospitality arrangements for meetings and office functions.
• Handle incoming and outgoing courier and postal mail.
• Keep the reception area clean, organized, and presentable at all times.
• Liaise with building reception/security to facilitate visitor access and office coordination.

Requirements

• High school diploma or equivalent.
• Professional demeanor and customer service orientation.
• Willingness to learn and take initiative in a corporate environment.
• Strong verbal and written communication skills in Arabic and English.
• Knowledge of office equipment and general office procedures.
• UAE National (Emirati) – this role is open to UAE Nationals only.
• Previous internship or work experience in a reception or administrative support role.
• Basic computer literacy and familiarity with Microsoft Office (Outlook, Word, Excel).
• Strong organizational and time management skills.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance