Project Assistant

Overview

Assist in coordinating project schedules, updates, documentation, and stakeholder communication.

Key Responsibilities

• project coordination
• tracking database
• document management
• closeout coordination
• client notifications
• update management

Tasks

-Receive new project notifications and coordinate with respective field service and/or consulting and engineering team leads. -Ensure all project updates occur timely, resolve any late update or approval of tasks. -Process Client notifications and notify all appropriate parties in accordance with client specific guidelines. -Compile, prepare and ship documents -Coordinate with contractors on project status, job site visits, and obtaining documents for project closeout -Review draft tracking log data to ensure projects are current at minimum client specific intervals prior to issuance. Issue tracking logs/reports to client per client specific schedule and format. -Process, distribute, and maintain electronic and hard copies of all documents in the project file on the company server and the document center as they are received or completed. -Maintain assigned project tracking databases (internal and external) with up to date information and status and records of all project comments/correspondence in appropriate fields in required format. Proactively identify and seek resolution of issues, follow through on action items, organize and track program issues. -Coordinate meetings with jurisdictional authorities and/or water purveyors.

Requirements

• high school
• ged
• fire consulting

What You Bring

-High School or GED -Experience in fire consulting preferred

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About Telgian

-Specializes in safeguarding complex and high-risk environments such as industrial plants, commercial buildings, and government facilities. -Known for providing tailored solutions that meet both regulatory and client-specific safety requirements. -Typical projects involve designing and installing fire protection systems, emergency planning, and conducting safety audits. -Has played a significant role in enhancing fire safety standards in numerous sectors, ensuring maximum protection for people and assets. -Has a vast portfolio of successful projects, ranging from large-scale industrial facilities to high-rise commercial buildings.

Sector Specialisms