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Parts Coordinator
Bgis
Handles inventory control, sourcing, purchasing, and warehouse management for an organization's warehouse setting.
13d ago
Junior (1-3 years), Intermediate (4-7 years)
Full Time
Vancouver, British Columbia, Canada
Onsite
Company Size
8,000 Employees
Service Specialisms
Facilities Management
Project Management
Energy Management
Sustainability Consulting
Design and Engineering
Construction Management
Property Development
Real Estate Services
Sector Specialisms
Healthcare
Education
Government and Public Sector
Oil, Gas and Resources
Critical Environments
Utilities and Infrastructure
Retail
Financial Services
Role
What you would be doing
inventory management
warranty returns
team coordination
parts transfer
vendor management
safety audits
- Track and manage stock inventory on technician trucks and proactively replenish parts based on pre-determined min/max reporting. Transfer parts from warehouse to trucks in inventory management system.
- Package and ship and track warranty return parts to warranty provider and support National Warranty Coordinator to ensure credits/refunds are received.
- Quarterback local technicians on part changes, inventory issues, and procedural changes.
- Manage digital transfer of parts to warehouse, truck or W/O as applicable. Move parts to designated storage location in warehouse or technician bin for loading to truck.
- Handle all parts shipments to other regional shops and customer sites.
- Regularly conduct random safety audits on technician vehicles.
- Effectively analyze parts calls to gather/order necessary parts, with an emphasis on level of urgency.
- Create and place purchase order to vendors for all non-standard or non-stocked job parts.
- Constantly finding innovative procedures to solve everyday problems, and sharing these with the NPM for implementation.
- Communicate with national parts manager, operation manager, administrative manager and technicians on all inventory issues including but not limited to: inventory trends, non-stock parts requirement and return parts issues.
- Regular inspection of safety gear and equipment to ensure safe/suitable for operations. Ensure gear is kept in designated lockers/bins. Including tripods, winches, harnesses, hoists, blowers, gas detectors, FRC coveralls.
- When required, transport parts/tools/equipment to technicians on site.
- Vendor management including but not limit to; sourcing new vendors and build up relationship to enlarge the vendor base; maintain an effective business relationship with current vendors to reduce order lead time.
- Negotiate parts purchase price when necessary to obtain best price from vendors.
- Receive new parts shipments. Confirm receipt of all received parts. Confirm condition/no damage. Confirm invoiced amount matches PO.
- Lead annual inventory audit for the respective regional warehouse and all trucks collaborating with NPM and Administration team.
- Monitor inventory level on regular basis and report exceptions for replenishment when necessary.
- Monitor and manage disposal of waste oil, absorbent pads, scrap metal, etc.
- General shop housekeeping. Keep warehouse tidy with parts/tools/gear in designated spaces, floors clean, clear and tidy to eliminate trip hazards, garbage/recycling taken out daily and electronics components properly segregated for recycling/disposal.
- Coordinate customer owned dispenser demolition with dispatch and management. Collect all used parts and transfer to inventory system for future redeployment.
- Manages the receipt of invoices from vendors/suppliers for job parts as required to exceed billing timing KPI. Review and approve Vendor invoices and send to NPM for processing.
- Organize warehouse shelves and equipment/tools to maintain a clean and tidy work area.
- Labeling and barcoding of select inventory.
- Monitor parts orders and provide direction to suppliers to meet work order service level obligations. Proactively update Management of exceptions.
- Work with corporate HSE department to ensure all ensure safety compliance have been followed. Manage safety equipment including monthly bump testing of gas monitors, and updating the safety equipment asset management tool
- Collaborate with National Warranty Coordinator (NWC) on warranty/DOA returns of parts to ensure credit procedure implemented. Process parts returns from technicians. Verify and process warranty parts/cores returns. Update tracking sheets for Warranty Parts.
- Daily preparation of required parts for daily/morning technician pick-up for assigned work orders and/or truck restocking.
What you bring
problem solving
fuel industry
post-secondary
time management
sampro
supply chain
- Problem Solving. (Ability to break down new challenges into smaller familiar tasks)
- Fuel industry knowledge. (More than 2 years of customer service or front-line operations experience in fuel service industry preferred)
- Relevant post-secondary education
- Time Management. (Ability to prioritize, schedule and plan time sensitive duties in a fast-paced environment)
- SAMPro, Excel, Outlook
- Supply chain management. (More than 2 years of hands-on experience in supply chain, logistics or inventory practices preferred)
- Office experience. (Advanced business software skills)
- Warehouse management. (More than 2 years of warehouse operations experience preferred)
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- safety compliance checks
Company
Overview
200M+
Managed Square Feet
Oversees and maintains commercial real estate properties, ensuring efficient operations and optimal performance.
- Founded with a focus on providing top-tier facility management services across North America.
- Specializes in integrated solutions that enhance efficiency, sustainability, and performance of assets.
- Works with various sectors, including commercial, industrial, and government infrastructure.
- Provides services ranging from facility management to energy optimization and project management.
- Offers a range of solutions, from technical services to space planning and design.
- Operates across key markets in Canada, the United States, and abroad, with a growing global presence.
- Customer-Centric: We put the customer at the center of everything we do, driving value for them with expertise and innovation.
- Integrity: We operate in an honest, transparent, and ethical manner, ensuring trust and accountability in all our interactions.
- Innovation: We embrace change and are committed to continuous improvement, leveraging new technologies and innovative solutions to deliver exceptional results.
- Collaboration: We work as a team, valuing diverse perspectives and fostering partnerships to achieve shared goals.
- Excellence: We strive for the highest standards in everything we do, delivering quality results and service to our clients and stakeholders.
2050
Net Zero Target
Commitment to achieving net zero emissions.
- Reducing energy consumption and carbon emissions across all operations.
- Implementing sustainable building design and energy-efficient practices to minimize environmental impact.
- Developing long-term sustainability roadmaps aligned with global climate change objectives.
- Investing in renewable energy solutions and energy optimization initiatives across their portfolio.
- Fosters a diverse and inclusive work environment where all employees feel valued, respected, and empowered.
- Promotes gender equality, with specific efforts to ensure equal opportunities for women in leadership roles.
- Committed to increasing the representation of underrepresented groups within its workforce, particularly in technical and management roles.
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