Milestone & Validation Specialist

Description

• Resource tracking data entry and follow up into resource procurement reports
• Ensure Open Space captures at all Open Space inspection milestones
• Revise visual communication boards as needed with technical production lead
• Changes to the drawings are issued as an ASI by the Architect/Consultants. When new ASIs are released, the coordinator evaluates the drawings to identify changes using overlays and comprehensive plan reviews. The coordinator then provides a narrative of these changes to the Milestone and Validation Lead and the Commercial Lead. The MV is tasked with uploading the updated drawings to Procore for each new version and are tasked with informing subcontractors. If there are any cost implications, the Commercial Lead manages the change order process with the subcontractors.
• Validation of drone deploy captures for completeness to Plan.
• Coordinate distribution of 3rd party inspection reports to all parties
• Act as a representative and advocate of JPI’s culture and guiding principles
• The field teams, commercial team, architects, and contractors will provide agenda items and updates for all required project meetings. Inputs consist of meeting agendas, project progress reports, and participant lists. The Process involves scheduling meetings, facilitating discussions, and accurately documenting key decisions and action items. The Milestone and Validation Specialist is responsible for documenting comprehensive meeting minutes in Procore and follow-up action lists distributed to all participants. Project stakeholders and team members who use this information for effective project collaboration and progress tracking to elevate future concerns/issues that require interdepartmental or consultant coordination.
• Create critical dimension checklist by unit type (doors, window, tubs, island, etc...)
• Update constraint logs and all interdepartmental reporting requirements for Project Solution Meetings.
• Ensure Validation of Opens Space captures for correctly assigned inspection requests before they are sent overseas for review.
• Coordinate Meeting Agendas and Meeting Minutes for OAC and PSM meetings.
• Maintain version control and distribution of construction documents
• Coordinate time, place, persons required.
• Create all unit labeling for field use, including QR coding as needed.
• Enhance Communitas
• Create critical dimension checklist for each unit type on a project
• Coordinate documentation control for the project and file appropriately for Closeout procedures.

Requirements

• Excellent organizational and leadership skills.
• Proven experience in an executive support role or similar position.
• Ability to handle confidential information with discretion.
• Ability to maintain documentation and site performance tracking
• 3-5 years experience in a business or professional setting (inclusive of non-profit or government roles).
• Proficiency in using business software and tools, including MS Office and project management applications.
• Strong interpersonal and communication abilities.
• Bachelor's degree in related field or equivalent experience.

Benefits

• Phone Reimbursement
• Competitive Bonus Program
• Medical, Dental, Vision, and Life Insurance
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Dallas Business Journal Best Places to Work – 2023
• 401(k) with Company Match (Up to 5% Match)
• 4 Weeks PTO for All New Associates (Pro-Rated by Hire Date)
• Paid Volunteer Time
• Health Savings Account
• Paid Parental Leave
• Tuition Assistance
• 11 Holidays and 8 Early Release Days
• Associate Referral Bonuses
• Comprehensive training and development
• 5 day (Monday-Friday) Physical Co-location

Training + Development

Interview process

Visa Sponsorship

Security clearance